AI Construction Projects Coordinator (Part-Time)

Heriot-Watt University Malaysia; Easter Howgate; On-site; GBP 31,000 - 37,000; Part time

Benefits offered by this job

33 days annual leave

9 buildings closed days (pro rata)

Job summary

Heriot-Watt University invites applications for a Part-Time Project Coordinator role within the LocalTech Project: AI skills development in construction. The role focuses on coordinating industry engagement, workshops and curriculum co-design, with pro rata salary and 0.2 FTE on a 24-month fixed term basis.

The successful candidate will work with the Project Lead and industry partners to track activity, collect evidence, and monitor progress across multiple workstreams.

Qualifications

• A degree in business, project management or another relevant discipline, or equivalent relevant professional experience.
• Experience coordinating projects, meetings, events or stakeholder-engagement activities.
• Experience working effectively with external stakeholders, such as employers, industry partners or professional organisations.
• Strong organisational and time-management skills, with the ability to coordinate multiple activities and meet agreed deadlines.
• Excellent written and verbal communication skills, including the ability to prepare agendas, minutes, short reports and stakeholder communications.
• Ability to gather, organise and summarise qualitative and quantitative information, including stakeholder feedback.
• Ability to work independently, use initiative and develop appropriate approaches to stakeholder communication and engagement.
• Strong interpersonal skills and the ability to build effective working relationships across different teams and organisations.
• Good digital skills, including competence in Microsoft Office, Teams and other relevant communication or collaboration platforms.

Responsibilities

• Organise and support with the delivery of quarterly meetings of the Industry Stakeholder Steering Group, including preparing agendas and papers, recording actions and following up with members.
• Coordinate employer workshops, consultation meetings, curriculum co-design sessions and other industry-engagement activities.
• Maintain regular communication with the existing GA employer network and identify suitable opportunities and channels to broaden employer participation in the project.
• Liaise closely with the GA Business Development team, participating employers, industry project partners and relevant University teams.
• Gather structured information and feedback from employers on sector needs, curriculum development, workplace AI projects and the CRAFT toolkit.
• Support the project team in evaluating the impact of the new curriculum and CRAFT toolkit by collating relevant quantitative and qualitative evidence.
• Maintain records of employer engagement, workshops, feedback, project activities and agreed performance indicators to support project monitoring and reporting.
• Develop and coordinate appropriate communications and engagement activities, exercising initiative in identifying innovative channels and approaches that strengthen employer participation and project visibility.
• Contribute to project updates, reports and dissemination materials by collating information from the academic team, employer partners and other project partners in the wider network.
• Coordinate the day-to-day administration of the project under the direction of the Project Lead, maintaining key project records and monitoring agreed actions and milestones.
• Identify emerging engagement or delivery issues and bring these to the attention of the Project Team.
• Undertake other duties appropriate to the grade and nature of the role, as agreed with the Project Lead.

Skills

Project coordination

Networking

Stakeholder communication

Time-management

MS Office / Teams

Education

Degree in business or project management or related discipline

Tools

MS Office

Teams

Job description

Heriot-Watt University invites applications for a Part-Time Project Coordinator role within the LocalTech Project: AI skills development in construction. The role focuses on coordinating industry engagement, workshops and curriculum co-design, with pro rata salary and 0.2 FTE on a 24-month fixed term basis.

The successful candidate will work with the Project Lead and industry partners to track activity, collect evidence, and monitor progress across multiple workstreams.