Project Coordinator

Heriot-Watt University; City of Edinburgh; On-site; GBP 31,000 - 37,000; Part time

Benefits offered by this job

33 days annual leave

9 buildings closed days (pro rata)

Job summary

Heriot-Watt University in Edinburgh invites applications for a part-time Project Coordinator (LocalTech Project: AI skills development in construction). The role focuses on coordinating knowledge exchange activities, engaging with employers and industry partners, and supporting curriculum co-design and dissemination.

You will work under the Project Lead across a 24-month fixed-term contract, reporting on milestones and maintaining project records while coordinating events and communications with

Qualifications

• Degree or equivalent professional experience in business or project management.
• Experience coordinating projects, meetings or stakeholder-engagement activities.
• Experience working with external stakeholders such as employers or industry partners.
• Strong organisational and time-management skills with ability to meet deadlines.
• Excellent written and verbal communication, agendas, minutes and reports.
• Ability to gather and summarise qualitative and quantitative information.

Responsibilities

• Organise and support quarterly Industry Stakeholder Steering Group meetings.
• Coordinate employer workshops, curriculum co-design sessions and industry events.
• Maintain regular communication with GA employer network and broaden participation.
• Liaise with GA Business Development team, industry partners and university teams.
• Gather feedback on sector needs, curriculum development and workplace AI projects.
• Support evaluation of project outcomes with quantitative and qualitative evidence.
• Maintain records of engagement, workshops and performance indicators.
• Develop communications and engagement activities to raise project visibility.
• Contribute to updates, reports and dissemination materials.

Skills

Organisational skills

Time-management

Stakeholder engagement

Communication skills

Independent working

Report writing

Team collaboration

Microsoft Office / Teams

Education

Degree in business or project management

Equivalent professional experience

Tools

Microsoft Office

Teams

Job description

Role: Project Coordinator (LocalTech Project: AI skills development in construction)

Salary:Grade 6 - £31,236 - £36,636 per annum (pro rata)

Contract Type:Part-Time (7 hours per week/ 0.2 FTE), Fixed Term for 24 months

Rewards and Benefits:33 days annual leave, plus 9 buildings closed days (pro rata)

About our Team

The School of Energy, Geoscience, Infrastructure and Society (EGIS) at Heriot-Watt University is leading the Innovate UK funded project, Developing AI professional capability in the construction workforce through graduate apprenticeships.

The project responds to the growing need for applied artificial intelligence capabilities across Scotland’s construction and built-environment workforce. It will build upon Heriot-Watt University’s existing BSc (Hons) Construction and the Built Environment Graduate Apprenticeship programme, combining academic learning with employer-based implementation activities.

Detailed Description

The successful candidate will work closely with the Project Lead and Industry Lead partners to support with the coordination and promotion of knowledge exchange and co-creation activities during the project.

A central part of the role will be engagement with employers and wider industry stakeholders. The postholder will coordinate the project’s Industry Stakeholder Steering Group and support employer consultations, curriculum co-design activities, workshops, dissemination events and other knowledge-exchange activities. The postholder will also assist with monitoring and evaluating project outcomes. This will include collating evidence relating to curriculum co-design, employer engagement, learner participation, workplace AI projects, and sector dissemination.

Key Duties & Responsibilities

The successful candidate will be expected to:

• Organise and support with the delivery of quarterly meetings of the Industry Stakeholder Steering Group, including preparing agendas and papers, recording actions and following up with members.
• Coordinate employer workshops, consultation meetings, curriculum co-design sessions and other industry-engagement activities.
• Maintain regular communication with the existing GA employer network and identify suitable opportunities and channels to broaden employer participation in the project.
• Liaise closely with the GA Business Development team, participating employers, industry project partners and relevant University teams.
• Gather structured information and feedback from employers on sector needs, curriculum development, workplace AI projects and the CRAFT toolkit.
• Support the project team in evaluating the impact of the new curriculum and CRAFT toolkit by collating relevant quantitative and qualitative evidence.
• Maintain records of employer engagement, workshops, feedback, project activities and agreed performance indicators to support project monitoring and reporting.
• Develop and coordinate appropriate communications and engagement activities, exercising initiative in identifying innovative channels and approaches that strengthen employer participation and project visibility.
• Contribute to project updates, reports and dissemination materials by collating information from the academic team, employer partners and other project partners in the wider network.
• Coordinate the day-to-day administration of the project under the direction of the Project Lead, maintaining key project records and monitoring agreed actions and milestones.
• Identify emerging engagement or delivery issues and bring these to the attention of the Project Team.
• Undertake other duties appropriate to the grade and nature of the role, as agreed with the Project Lead.

Education, Qualifications and Experience

Essential Criteria

• A degree in business, project management or another relevant discipline, or equivalent relevant professional experience.
• Experience of coordinating projects, meetings, events or stakeholder-engagement activities.
• Experience of working effectively with external stakeholders, such as employers, industry partners or professional organisations.
• Strong organisational and time-management skills, with the ability to coordinate multiple activities and meet agreed deadlines.
• Excellent written and verbal communication skills, including the ability to prepare agendas, minutes, short reports and stakeholder communications.
• Ability to gather, organise and summarise qualitative and quantitative information, including stakeholder feedback.
• Ability to work independently, use initiative and develop appropriate approaches to stakeholder communication and engagement.
• Strong interpersonal skills and the ability to build effective working relationships across different teams and organisations.
• Good digital skills, including competence in Microsoft Office, Teams and other relevant communication or collaboration platforms.

Desirable Criteria

• Experience of working in higher education, professional education, apprenticeships or work-based learning.
• Experience of engaging with employers in the construction, built-environment or related sectors.
• Experience of supporting monitoring, evaluation or impact-assessment activities.
• Experience of contributing to an externally funded project or working with project partners.
• An interest in artificial intelligence, digital construction, and skills or workforce development.

Person Specification

1. Strong project coordination skills, with the ability to organise activities and monitor progress independently.
2. Excellent networking and interpersonal skills, with the ability to build effective relationships with employers, industry partners and University teams.
3. Ability to gather and collate information and stakeholder feedback, producing reports, presentations and communications to a high standard.
4. Self-motivated, innovative and highly organised, with the ability to prioritise competing activities and work accurately with attention to detail.

About Heriot-Watt University

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.