Admissions & Referrals Coordinator

Caretech Supplies LLC; Charlton; On-site; GBP 21,000 - 25,000; Full time

Job summary

Cambian New Elizabethan School in Hartlebury, Worcestershire, seeks an Admissions Officer to lead admissions across all year groups, liaising with the Headteacher, SLT, parents and Local Authorities, and maintaining pupil records.

You will process external applications, prepare transition information packs, communicate roll data, and support the Headteacher’s reports, while upholding safeguarding, GDPR and confidentiality standards.

Qualifications

• Experience coordinating school admissions.
• Strong communication with parents and colleagues.
• Ability to manage pupil records with accuracy.

Responsibilities

• Lead contact for parents seeking admission to the school.
• Process external applications to all year groups, liaising with leadership team.
• Ensure pupil information is gathered from previous schools for new admissions.
• Prepare transition information packs for parents and assist with queries.
• Distribute documents and liaise with feeder schools regarding transition.
• Work with parents during admissions to establish child’s primary needs.
• Liaise with authorities and parents as part of the consultation process.
• Produce regular on/off roll information and statistics for staff.

Skills

Admissions coordination

Communication with parents

Record keeping

Job description

Admissions Officer

New Elizabethan School, Hartlebury, Kidderminster

40 hours per week, term time

Salary of £23,000

We are looking for someone to join us to lead and be responsible for school admissions at New Elizabethan School!

You will be in charge of each stage, liaising with the relevant colleagues, members of the leadership team and parents and the Local Authorities, assisting in maintaining accurate pupil records on the school's information management database.

The Admissions Officer is expected to:

• Operate as the lead contact for parents seeking admission to the school, explaining and assisting with admissions processes and procedures.
• Process external applications to all year groups, liaising with the Headteacher, SLT and Inclusion Managers.
• Ensure that relevant pupil information is gathered from previous schools for new admissions and information for those leaving for other schools is passed on.
• Take an active role in the preparation of the transition process, including providing parents with the necessary information packs, being available to assist parents with any queries.
• Communicate with all feeder schools regarding transition including distribution arrangements of documents.
• Work with parents during the admissions process to establish child’s primary needs
• Liaise with authorities and parents as part of the consultation process.
• Produce regular on/off roll information, including statistics and ensure this is communicated to all the necessary staff.
• Contribute information as requested for the termly Headteacher’s Report to Governors.
• Liaise with relevant staff to ensure that on roll dates are clear, that timetables are available for admissions and that pupils leaving are removed.

Support for the school:

• Be aware of and comply with policies and procedures relating to child protection, health and safety, GDPR, security and confidentiality, reporting all concerns to an appropriate person.
• To contribute to overall ethos, work and mission statement of the school.
• To undertake broadly similar duties commensurate with the level of the post as required by the Headteacher.
• Participate in the school's appraisal process.

About us:

Cambian New Elizabethan School is a day school that offers outstanding opportunities for boys and girls with a diagnosis of Autism Spectrum Disorder, communication difficulties, complex needs and challenging behaviour.

Set in large, private grounds amid a campus of historic buildings in rural Hartlebury, Worcestershire, the School is a relaxing place of learning, where young people receive the specialist education and multi-disciplinary care they need.

By offering a staff-to-pupil ratio of 1:2 and 1:1, Cambian New Elizabethan School is able to offer children a supportive and relaxing environment where they can learn and achieve their personal best.

We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.

Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not be on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.