Admissions Administrator

Huntress; Chiswick; On-site; GBP 32,000 - 33,000; Full time

Job summary

Huntress is seeking an experienced Admissions Administrator for a busy school Admissions team. The role is full-time, onsite in Gunnersbury, with an 8am–4pm or 8:30am–4:30pm schedule and a £23.08 per hour rate. Start date ASAP, end date 18 December 2026.

You will manage the enrolment process from inquiry to registration with a strong focus on data and systems. Experience with Veracross is highly desirable, with iSAMS or OpenApply also considered.

Qualifications

• Previous Admissions Administration experience within a school or education setting is essential.
• Strong IT and systems skills with excellent attention to detail.
• Experience with Veracross, iSAMS or OpenApply is advantageous.

Responsibilities

• Manage the full admissions and enrolment administration process
• Process applications, offers, registrations and student records accurately
• Maintain and update student data across admissions systems
• Respond to prospective family enquiries via phone, email and in person
• Coordinate school tours, shadow days and assessment appointments
• Track applications and follow up outstanding information
• Coordinate new student information and ensure relevant teams are prepared for arrivals
• Work closely with Admissions, Academic, IT and Administration teams
• Ensure all admissions records and documentation are accurate and up to date

Skills

Attention to detail

Organised

Communication

Time management

Tools

Veracross

iSAMS

OpenApply

Job description

Admissions Administrator

Location: Gunnersbury

Working hours: 8am to 4pm or 8.30am to 4.30pm - full time onsite

Hourly rate: £23.08p/h

Start date: ASAP

End date: 18th December 2026

We are looking for an experienced Admissions Administrator to join a busy school Admissions team on a temporary basis.

This is a hands-on administration role with a strong systems and data focus, managing the student enrolment process from initial enquiry and application through to acceptance and registration.

Systems experience is key

Veracross experience would be a significant advantage, as the school is currently migrating from iSAMS to Veracross and would benefit enormously from someone with existing knowledge of the system.

We would also consider candidates with iSAMS or OpenApply experience, particularly those with strong practical experience using these systems within a school environment.

The ideal candidate will be highly confident with systems, technically capable and quick to learn new processes and platforms.

Key responsibilities

• Manage the full admissions and enrolment administration process
• Process applications, offers, registrations and student records accurately
• Maintain and update student data across admissions systems
• Respond to prospective family enquiries via phone, email and in person
• Coordinate school tours, shadow days and assessment appointments
• Track applications and follow up outstanding information
• Coordinate new student information and ensure relevant teams are prepared for arrivals
• Work closely with Admissions, Academic, IT and Administration teams
• Ensure all admissions records and documentation are accurate and up to date

About you

• Previous Admissions Administration experience within a school or education setting is essential
• Strong IT and systems skills with excellent attention to detail
• Ideally, experience using Veracross
• Alternatively, experience with iSAMS, OpenApply or a similar admissions management system
• Confident working with data and learning new systems quickly
• Highly organised with excellent communication skills
• Able to work at pace and manage multiple priorities

If you have school-based Admissions experience and are particularly strong with systems, we'd love to hear from you.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.