Administrator - Safeguarding Adults Team

South Gloucestershire Council; Yate; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Generous annual leave

Wellbeing support

Staff discounts

Flexibility

Job summary

South Gloucestershire Council is seeking an Administrator/Note Taker to support the Safeguarding Adults team. You will coordinate meetings, record minutes and notes during confidential discussions, and ensure these are distributed promptly to recipients.

This hybrid role requires strong minute-taking, clear formatted documents, and proficient use of Microsoft Office. You will manage information on the central system and handle workloads from a shared mailbox, with travel to other offices as

Qualifications

• Strong minute-taking skills for confidential discussions.
• Ability to produce clear, accurate, well-formatted documents.
• Experience with maintaining and updating computerised record systems.
• Ability to manage and prioritise workload, work on own initiative and meet deadlines.

Responsibilities

• Providing administrative support, coordinating adult safeguarding meetings.
• Attending meetings, taking accurate notes, distributing minutes promptly.
• Ensuring information is recorded on the central system and shared with recipients.

Skills

Minute taking

Administration

Communication

Education

GCSEs (grade 4 or above) or equivalent qualification

Tools

Microsoft Office

Job description

How you'll make a difference

As an Administrator/Note Taker, you will provide essential support to our Safeguarding Adults team, helping us deliver the best possible services for local people. You will be responsible for coordinating meetings, accurately recording minutes and notes during confidential and sensitive meetings and ensuring these are distributed appropriately in a timely manner.

What you will be doing

• Providing comprehensive administrative support, you will prepare and coordinate adult safeguarding meetings.
• Attending meetings both virtually and in person at venues across South Gloucestershire, you will take clear, accurate and detailed notes, often covering sensitive and confidential discussions.
• You will ensure that all information is recorded accurately on the central computerised system, with meeting minutes shared promptly with the appropriate recipients.
• Monitoring and prioritising incoming work through a shared mailbox and internal systems, you will ensure all documentation is handled correctly and processed within required timescales.

What we need from you

• We require you to hold three GCSE's (grade 4 or above) or an equivalent qualification or be able to demonstrate relevant experience in office administration.
• Given the nature of this role, strong minute-taking skills are essential, along with the ability to produce clear, accurate and well-formatted documents using Microsoft Office. Confidence in maintaining and updating computerised record systems is also required.
• It is essential that you can manage and prioritise workload effectively, work on your own initiative and meet deadlines.
• You will have strong communication skills and experience of working in a fast-paced environment.

What you need to know

• This role is hybrid, with a mixture of working at our office and at home.
• You will be expected to travel to other offices so you must have a full, valid driving licence with regular access to a vehicle or have an alternative means of travel.

Interviews will be held on 10th September 2026.

How a career at South Gloucestershire Council is different

• As part of our benefits package, you will receivegenerous annual leave(pro rata), employeewellbeing supportand you will have access to a range ofstaff discounts, including eye tests, travel, shopping and leisure activities.
• We recognise that ourdiverse teamof skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
• We know our team work best when they have balance in their lives, and we offer genuineflexibilityto help them achieve thatwork/life balance.
• We invest in the careers of our people, and we are recognised for the quality, breadth and depth of ourtraining and developmentoffer, which helps our people make the greatest long‑term difference in their work.

Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work and learn here.

• We're building and shaping communities which people are proud of.
• We're working with the most vulnerable in our community to help them achieve what they want in life.
• We’re investing in our schools to ensure every child and young person in South Gloucestershire achieves their full potential.

We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.

We’re making a difference, be part of it!