Meeting Minutes Administrator

Pertemps Plymouth; Devon and Torbay; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Hybrid working 75% remote

Immediate start

Competitive hourly rate

Job summary

Pertemps Plymouth is recruiting a Minute Taker / Business Support Officer to support the Children & Young People’s Services in Plymouth. The role offers 75% remote work with at least two office days per month.

You will produce accurate minutes for statutory meetings, manage records securely and provide general administrative support. This is a temporary assignment starting 7 September 2026 and running to 31 December 2026, paying £13.90 per hour for 37 hours a week.

Qualifications

• GCSE Maths and English (Grade C/4+).
• NVQ Level 3 in Business Administration or equivalent experience.
• Enhanced DBS Required.
• Previous minute-taking experience.
• Strong grammar, spelling and written communication.
• Proficient with Microsoft Office and basic IT systems.
• Experience in a busy office environment with good organisational skills.
• Excellent customer service and communication abilities.
• Ability to work independently and in a team.

Responsibilities

• Produce clear, accurate minutes for statutory Children & Young People's meetings.
• Capture and summarise complex discussions into concise records.
• Support Chairs with creating and updating Child Protection Plans.
• Produce accessible versions of plans for children, young people and families.
• Maintain attendance and contact records; handle confidential information securely.
• Update relevant systems and databases with minute-related information.
• Suggest improvements to processes and service delivery.
• Provide additional administrative support as required.

Skills

Minute-taking

Administrative experience

Written communication

Microsoft Office

Organisational skills

Customer service

Teamwork

Education

GCSE Maths and English

NVQ Level 3 in Business Administration

Tools

Microsoft Office

Job description

Minute Taker / Business Support Officer Children & Young People's Services

Location: Plymouth, PL1

Hybrid Working: 75% remote working with a minimum of just 2 office days per month

Hours: 37 hours per week

Pay Rate: £13.90 per hour

Proposed Start Date: 7th September 2026

Assignment: Temporary position running until 31st December 2026

Make a Real Difference Behind the Scenes

Are you an organised administrator with excellent written communication skills and proven minute-taking experience? Do you want a role where your work directly supports the safety and wellbeing of children and young people?

We're recruiting on behalf of our client for a Minute Taker / Business Support Officer to join their dedicated Children & Young People's Services team. This is a fantastic opportunity for an organised and detail-oriented administrator to play an important role in supporting statutory meetings that help safeguard and improve outcomes for children, young people and families.

Offering a fantastic hybrid working arrangement, you'll enjoy the flexibility of predominantly working from home while remaining connected to a supportive and experienced team.

Enhanced DBS Required

Why Apply?

• Flexible hybrid working with minimal office attendance
• Meaningful work that positively impacts children, young people and families
• Gain valuable experience within a statutory service environment
• Supportive team culture and ongoing learning opportunities
• Immediate start available
• Competitive hourly rate

What You'll Be Doing

• Produce clear, accurate and professional minutes for statutory Children & Young People's meetings.
• Capture and summarise complex discussions into concise, high-quality records.
• Support Independent Chairs with creating and updating Child Protection Plans.
• Help produce accessible versions of plans for children, young people and families.
• Maintain accurate records of attendees and contact information.
• Ensure confidential and sensitive information is handled securely at all times.
• Update relevant systems and databases with minute-related information.
• Contribute ideas to improve processes and service delivery.
• Provide additional administrative support duties as required.

What We're Looking For

Essential

• GCSE Maths and English (Grade C/4 or above, or equivalent).
• NVQ Level 3 in Business Administration (or equivalent experience).
• Enhanced DBS Required
• Previous minute-taking experience.
• Strong grammar, spelling and written communication skills.
• Good working knowledge of Microsoft Office applications.
• Administrative experience within a busy office environment.
• Excellent organisational skills and attention to detail.
• Strong customer service and communication skills.
• Ability to work effectively both independently and as part of a team

Due to the nature of this role, an Enhanced DBS check is required. If you already have a valid certificate registered with the DBS Update Service, that's great. If not, don't worry, the cost of obtaining a new DBS certificate will be covered for the successful candidate.

Desirable

• Experience working within Children's Services or a similar public sector environment.
• Understanding of safeguarding principles and related legislation.
• Knowledge of Children, Young People and Families services.
• Previous business support experience within statutory services.

Skills & Attributes

We are particularly interested in candidates who can demonstrate:

• Outstanding listening and note-taking abilities.
• The ability to identify key information and produce concise summaries.
• Strong time management and prioritisation skills.
• Emotional resilience when attending sensitive meetings.
• Professionalism, discretion and confidentiality.
• Excellent interpersonal and communication skills.

Additional Responsibilities

• Comply with data protection and information governance requirements.
• Work in accordance with relevant legislation, policies and procedures.
• Promote equality, diversity and inclusion in all aspects of their work.
• Follow Health & Safety policies and safe working practices.

Interested?

If you're looking for a flexible role where your administration and minute-taking skills can genuinely make a difference, we'd love to hear from you.

Due to the high volume of applications expected, we may not be able to respond to every applicant individually. If you have not heard from us within 14 days of application, please assume you have not been shortlisted on this occasion. We encourage you to continue checking Pertemps for other suitable opportunities