Administration Coordinator

Stafforce Recruitment; Hugglescote; On-site; GBP 25,000 - 29,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Private medical insurance

Life assurance

Employee Assistance Programme (EAP)

Professional membership

Job summary

Nicholas Associates is recruiting an Administrator for a client based in Hugglescote, Leicestershire. The role is full-time and permanent with standard hours, offering a competitive salary and benefits.

You will support technical, marketing and finance teams, assist with project administration, budgeting, invoicing and third-party design submissions. Excellent Microsoft Office skills and driving licence are essential.

Qualifications

• Excellent written and verbal communication with internal and external stakeholders
• Proven ability to prepare reports and correspondence to a professional standard
• Experience liaising with clients and authorities is desirable

Responsibilities

• General admin support including reception duties
• Prepare correspondence and reports, print/scan and file
• Submit documents to clients and statutory bodies
• Coordinate supporting documentation and design information
• Provide weekly updates to colleagues and clients
• Proactive communication with clients and staff across departments
• Handle sales invoices and credit notes, assist with purchasing
• Maintain neat and orderly office environment
• Undertake other duties required to ensure smooth operations

Skills

Excellent written and verbal skills

Client liaison

Tools

Microsoft Office

Driving licence

Job description

We are currently recruiting for an Administrator to work for our client based in Hugglescote, Leicestershire on a full time and permanent basis.

• Salary: 25-28,500 depending on experience


• Hours: 9am until 5pm, Monday to Friday


• Location: Hugglescote, Leicestershire.

Company benefits

• 25 days annual leave, plus your birthday off


• Company pension scheme


• Private medical insurance


• Life assurance


• Employee Assistance Programme (EAP)


• Paid annual membership for a professional institution

About the role:

The Administrator will provide support to all technical teams, as well as the marketing and financial team. Assist with project administration including client liaison and reporting, coordination of technical work, budgeting and invoicing and submissions of designs for third party approval.

Key responsibilities:

• General company administration support, including receptionist duties.


• Preparation of correspondence and reports, printing, scanning and documenting.


• Submissions to clients, and applications to statutory authorities and other third parties.


• Completion of forms, co-ordination of supporting documentation and design information.


• Pursue timely responses and approvals, maintain full progress records and provide weekly updates to colleagues and clients.


• Pro-active communication with clients, other staff members and statutory bodies including Building Control, NHBC, Planning Authorities, Highway Authorities, Environment Agency, Statutory Undertakers etc.


• Internal administrative processes for client, supplier and project management, printing, staff personal expense claims.


• Company performance reports for Directors and other senior staff.


• Processing sales invoices and credit notes and preparation of and issue of sales invoices


• Credit control when required


• Diary and calendar organisation.


• Purchasing of products and services required by the company.


• Taking telephone messages and monitoring responses to ensure calls are returned promptly.


• Ensure office is kept neat and tidy and that all staff maintain their working areas.


• Undertake any other duties required by the Company for which you are skilled and able to undertake to ensure the smooth running of the business.

Qualifications and Experience:

• Excellent written and verbal skills, particularly report writing and client liaison


• Previous experience of corresponding professionally with external organisations


• Excellent Microsoft Office skills (including Word, Excel, PowerPoint, Outlook)


• Hold full clean driving licence and have own private car with insurance for business use.

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About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we’re happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.