Administrator / Receptionist

Stafforce Recruitment; Loughborough; On-site; GBP 26,000 - 31,000; Full time

Job summary

Stafforce Recruitment is recruiting an Administrator / Receptionist for a long-standing client in Loughborough on a permanent basis.

Salary is £28,392 per year for 39 hours per week, with typical hours 07:45–16:45 Monday to Thursday and 07:45–14:15 Friday. Part-time candidates are also considered.

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to maintain accurate records and use spreadsheets.
• Confident with IT systems and quick to learn new tools.

Responsibilities

• Provide general administrative and reception support.
• Answer phones, greet visitors and manage sign-in system.
• Support production team with filing, scanning and record keeping.
• Assist with company events and communications.
• Update notices, presentations and templates as needed.
• Support travel, hotels and event bookings.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Spreadsheets

Attention to detail

Multitasking

Customer-facing

Tools

Office Suite

IT systems

Job description

We're recruiting for an Administrator / Receptionist to join our well-established client in Loughborough on a permanent basis.

Salary: 28,392 per annum.

Hours: 39 hours per week working 07:45 - 16:45 Monday - Thursday and 07:45 - 14:15 Friday (part time candidates also considered).

The Role:

As an Administrator / Receptionist, you will provide general administrative and reception support for our client, helping with the smooth running of day-to-day office activity, internal communications, company events and business support tasks.

Key Responsibilities:

• Ordering office supplies, stationery and first aid supplies as required.
• Reception duties, including answering the telephone, greeting visitors and supporting with the visitor sign-in system.
• Monitoring, checking and distributing emails from company email addresses, including enquiries, sales and careers.
• Providing general administration support to the Production team, including scanning, filing and maintaining records.
• Supporting portals and pre-qualification documents where needed.
• Creating signage and updating notice board information.
• Issuing key lockers and fobs, maintaining the tracker and receiving items back from leavers.
• Supporting LinkedIn activity by helping to prepare and post company updates.
• Updating company presentations and business templates when required.
• Supporting long service monitoring, awards and employee engagement communications.
• Taking meeting minutes on an ad hoc basis where required.
• Supporting the booking and administration of company events.
• Arranging passenger bookings, exhibition bookings and event attendance requirements.
• Booking hotels and travel arrangements where required.

Essential Requirements:

• Good working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
• Ability to use spreadsheets and maintain accurate records.
• Confident using IT systems and able to learn new systems where required.
• Good attention to detail and able to manage multiple tasks and prioritise workload.
• Professional and welcoming manner, with a friendly approach to visitors, customers and colleagues.
• Organised, accurate and able to manage a range of admin tasks.

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.