Office Assistant / Administrator

Office Angels; Milton Keynes; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

25 days holiday

Bank Holidays

On site parking

Private healthcare

Pension scheme

On site gym

Salary reviews

Discretionary bonuses

Team social events

Job summary

Office Angels is seeking an organised Office Assistant / Administrator in Loughton, Essex. The role focuses on supporting day-to-day office operations, maintaining supplies, coordinating meetings, and assisting Directors and the Office Manager to keep the business running smoothly.

The ideal candidate will have proven experience in a busy office, strong communication, and excellent organisational skills, with discretion when handling confidential information. On-site presence is required.

Qualifications

• Proven experience in a busy office environment.
• Adept at handling multiple tasks with accuracy.
• Strong written and verbal communication skills.
• Attention to detail and ability to stay organized under pressure.
• Discretion when handling confidential information.

Responsibilities

• Support the smooth day to day running of the office.
• Manage office supplies and equipment, ensuring stock levels are maintained.
• Assist with scheduling meetings and diary coordination.
• Provide support to Directors, including liaising with their external PA.
• Collaborate with Office Manager to maintain office efficiency.
• Assist with fire alarm compliance checks and accurate record keeping.
• Maintain visitor logs and sign-in procedures, including vehicle registration details.

Skills

Office administration

Communication

Organization

Discretion

Time management

Tools

Microsoft Office

Job description

Office Assistant / Administrator

Location: Loughton, Essex

Salary: 28,000 - 32,000

Hours: Monday - Friday, 8:30am - 4:30pm

Benefits:

• 25 days holiday + Bank Holidays
• On site parking
• Private healthcare
• Pension scheme
• On site gym
• Salary reviews & discretionary bonuses
• Team social events

Our client, a successful and growing organisation based in Loughton, is seeking a confident and organised individual to join their team. This is a fantastic opportunity to become an integral part of a dynamic business, where your contributions will be valued and rewarded.

Key Responsibilities:

• Support the smooth day to day running of the office
• Manage office supplies and equipment, ensuring stock levels are maintained
• Assist with scheduling meetings and diary coordination
• Provide support to Directors, including liaising with their external PA
• Work collaboratively with the Office Manager to maintain office efficiency
• Assist with fire alarm compliance checks and accurate record keeping
• Maintain visitor logs and manage sign in procedures, including vehicle registration details where required
• Coordinate servicing and repairs of office equipment; source new items when directed
• Provide clerical and administrative support, including answering calls, handling emails, filing, and general organisation
• Assist with Director's dogs, including walking and taking them to the groomers
• Support new starters with equipment setup (computers, phones, liaising with IT provider)
• Order office supplies and maintain a tidy, functional workspace
• Handle post and deliveries, including occasional trips to the post office
• Carry out errands to support business operations, such as collecting lunch for the team or assisting with meeting preparations

What We're Looking For:

• Proven experience in a busy office environment
• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• Ability to thrive under pressure in a fast-paced setting
• Proficiency in Microsoft Office
• Positive, enthusiastic, and professional attitude
• Discretion when handling confidential information

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

Office Angels UK is an Equal Opportunities Employer.