Project Team Operations Coordinator

Kanadevia Inova AG; Farnborough; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive basic salary

Annual performance reviews

Job summary

Kanadevia Inova is hiring a Project Assistant (Administrative Assistant for our Project Teams) at our Farnborough office. This permanent role offers hybrid working.

You will manage travel bookings, coordinate documents in PIRS/IFS, support reports, and help onboarding while ensuring health, safety and environmental requirements are followed. The role requires strong organization and English proficiency, with collaboration across the project organisation.

Qualifications

• Commercial or administrative education, or relevant experience in a similar project support role.
• Very good knowledge of Microsoft Office applications.
• Experience with databases and document management systems, PIRS or similar tools.
• High level of IT proficiency and confidence in learning new systems.
• Strong organisational skills with a structured, accurate and reliable approach.
• Ability to coordinate multiple administrative and project-related priorities effectively.
• Very good command of English; German, French or Italian would be an advantage.
• Collaborative and service-oriented approach, with the flexibility to support colleagues across the project organisation.

Responsibilities

• Booking travel and accommodation for project teams.
• Coordinate and maintain project documents, drawings and data within PIRS, IFS and other project management systems.
• Support document control activities and prepare reports on document receipt, distribution and status.
• Manage project correspondence and coordinate the distribution and follow-up of project tasks.
• Maintain project processes, working instructions and relevant intranet content.
• Organise workshops, meetings, events and business travel, including expense reporting.
• Support the onboarding of new employees by introducing relevant tools, systems and processes.
• Provide general administrative support, deputise for other Project Assistants and supervise trainees when required.
• Promote awareness of and compliance with all relevant Health, Safety and Environmental requirements.

Job description

Kanadevia Inova is hiring a Project Assistant (Administrative Assistant for our Project Teams) at our Farnborough office. This permanent role offers hybrid working.

You will manage travel bookings, coordinate documents in PIRS/IFS, support reports, and help onboarding while ensuring health, safety and environmental requirements are followed. The role requires strong organization and English proficiency, with collaboration across the project organisation.