Administrator Product Data

Donaldson Company; Poole; Hybrid; GBP 28,000 - 34,000; Full time

Job summary

Donaldson Company in Poole is seeking an Administrator Product Data to maintain item data integrity in the ERP during development and product release. You will support R&D with new item creation and ensure BoMs enable transactions across the business.

The role requires attention to detail, process discipline, and proficient use of Microsoft Excel, with experience in ERP systems such as NetSuite being advantageous.

Qualifications

• Process driven mindset.
• Excellent attention to detail.
• Microsoft Excel to intermediate level.
• Desirable: Experience with BOMs routings and works orders.
• Desirable: NetSuite or other ERP system experience.

Responsibilities

• Maintain quality item data in the ERP via change management and revision control.
• Support R&D with new item creation and BoM setup for production releases.
• Review processes and tools for item setup and maintenance; suggest improvements.
• Collaborate with production, planning, purchasing and customer service to ensure smooth item data transitions.
• Support engineering/product management queries related to item setup and release; escalate conflicts.

Skills

Attention to detail

Process driven

Microsoft Excel

Communication skills

Team collaboration

Tools

NetSuite

ERP systems

Job description

## Administrator Product DataApply: Poole BOFA: Full time: Posted Today: End Date: October 11, 2026 (12 days left to apply): JR-27856Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. **Summary of Position Purpose:**Support item transaction by maintaining item data integrity in the ERP via agreed change and release processes.**Primary Responsibilities:*** Maintaining quality item data in the ERP via change management and revision control* Support R&D with new item creation for engineering projects and ensuring the setup of BoMs enable transaction through the business during development stages and into product release* Review processes and tools surrounding item setup and maintenance and where possible make improvements to efficiency and quality* Work closely with production, planning, purchasing and customer service to ensure smooth transitions of item data and physical parts through the development cycle* Support engineering and product management functions with queries relating to item setup and release, including escalating conflicting priorities* Where needed liaise with purchasing for item data* Support large scale change projects which have high impact across product lines and implications for stock, purchasing and planning.* Support the standardisation and obsolescence programme with data integrity maintenance.**Person Specification:**KnowledgeEssential* Process driven mindset.* Excellent attention to detail* Microsoft Excel to intermediate level.Desirable* Experience with Software which calculates BOMs routings and works orders.* NetSuite or other ERP system experience.* Knowledge of the different part types, the differences between these part types and why they are used. E.g. kanban / issued items / inventory / non inventory / back flush / phantoms.* Understanding the breakdown of the costs of parts.* Understanding of production works orders and how they work within a manufacturing process.ExperienceEssential* Confident working with computers and various software applications* Use of emails, Microsoft Outlook* Working to defined processesDesirable* Experience in a manufacturing environment* Use of a system controlling business data and/or transactionsAptitudes, Abilities and BehavioursEssential* Communication skills to enable exchange of information and ideas with colleagues* Team based individual* Able to work on own initiative* Pro-active* Confident to put forward ideas for improvements* Responds positively to change* Able to follow processes and have the discipline to keep to the processes* Able to take responsibility for the controls within the processes* Able to do routine tasks repetitively and consistently* Excellent attention to detailOther FactorsEssential* Fits in and agrees with the core values of the business* Willing to work out of normal business hours when necessary for the businessEmployment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and/or collect confidential information, Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our Careers | Donaldson Company, Inc. website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address. If you have any questions about the legitimacy of an employment opportunity, please reach out to [e-mail] to verify that the communication is from Donaldson.Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.