Administrator (Part-Time)

First Recruitment Services; Haywards Heath; On-site; GBP 22,000 - 25,000; Part time

Benefits offered by this job

Weekly pay

NHS GP helpline access

Discount platform access

Job summary

First Recruitment Services in Haywards Heath is seeking an proactive Administrator to join a busy team. The role involves supporting day-to-day operations with administrative and financial tasks, including invoicing and data management.

The position requires strong admin skills, invoicing experience, and excellent attention to detail. The role is part-time (3 days per week) with a pay rate of £17.00 per hour, based in Haywards Heath.

Qualifications

• Previous experience in an administrative role.
• Previous invoicing or financial administration experience.
• Strong Microsoft Office skills, particularly Excel.
• Ability to learn new systems and processes quickly.
• Excellent organisational and time-management skills.

Responsibilities

• Process and track invoices accurately.
• Liaise with suppliers and internal teams regarding payments and queries.
• Maintain transaction records and financial documentation.
• Maintain databases, filing systems, and electronic records.
• Handle incoming and outgoing correspondence.
• Provide administrative support for meetings and team activities.
• Forward calls and emails to the appropriate departments.

Skills

invoicing experience

Microsoft Excel

organisational skills

time management

learning new systems

Job description

Location: Haywards Heath
Hours: 3 Days per Week
Pay Rate: 17.00 per Hour

We are seeking a proactive and organised Administrator to join a busy team in Haywards Heath. This role would suit someone with strong administrative skills, previous invoicing experience, and excellent attention to detail. You will play an important role in supporting the day-to-day operations of the team, working across a variety of administrative and financial tasks.

Key Responsibilities

• Process and track invoices accurately.
• Liaise with suppliers and internal teams regarding payments and queries.
• Maintain transaction records and financial documentation.
• Maintain databases, filing systems, and electronic records.
• Handle incoming and outgoing correspondence.
• Provide administrative support for meetings and team activities.
• Forward calls and emails to the appropriate departments.
• Contact clients, suppliers, and external organisations to obtain information and documentation.
• Record all interactions accurately within internal systems.
• Use multiple software systems to input, update, and retrieve information.
• Generate reports when required.
• Liaise professionally with clients, staff, service providers, and local authorities.
• Arrange taxi and train bookings.
• Collect and distribute post.
• Scan and upload documents as required.

Skills & Experience Required

• Previous experience in an administrative role.
• Previous invoicing or financial administration experience.
• Strong Microsoft Office skills, particularly Excel.
• Ability to learn new systems and processes quickly.
• Excellent organisational and time-management skills.

What We're Looking For

• Proactive and self-motivated.
• Comfortable managing multiple priorities.
• Quick to pick up invoicing and financial systems.
• Reliable, adaptable, and team-oriented.
• Confident communicating with a range of stakeholders.

Benefits once you begin temping with First Recruitment Services:

• 24/7 access to NHS approved GP telephone support and prescription services
• Access to the UK's largest employees discount platform
• Specialist medical assistance and support hotline
• Weekly pay

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment business in relation to this assignment.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications, and ability.