Admin - Hybrid

E Personnel Recruitment; Leatherhead; On-site; GBP 19,000 - 28,000; Full time

Job summary

We are seeking an organised Administrator to join a busy team in Leatherhead, offering hybrid working with three days in the office. Core hours are 10.00am-3.00pm, with an ASAP start on a 3-month temporary assignment and potential extension.

The role involves processing expenses, timesheets, diary management, and meeting coordination. The successful candidate will have strong admin experience, excellent organisation, and proficient MS Office skills.

Qualifications

• Experience in busy office administration.
• Strong organisational and time-management skills.
• Excellent attention to detail and ability to meet deadlines.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Confidential information handling.

Responsibilities

• Process employee expenses accurately and on time.
• Monitor timesheets and ensure timely submission.
• Assist with diary management and meeting coordination.
• Arrange venues, catering, and AV for meetings and events.
• Support travel and accommodation bookings and reporting.

Skills

Organisation

Time management

Attention to detail

Prioritisation

Communication

Microsoft Office

Tools

Outlook

Excel

Word

Teams

Job description

Administrator - Hybrid Working - £17.00 per Hour

Leatherhead, Surrey

£17.00 per hour PAYE

Temporary - 3 months with possible extension

40 hours per week Hybrid working - 3 days in the office

ASAP start

We are recruiting for an organised and proactive Administrator to join a busy professional team based in Leatherhead.

This is an excellent opportunity for someone with good general administration experience who enjoys variety and supporting a team. The role offers hybrid working, with three days per week in the Leatherhead office, together with some flexibility around start and finish times.

Core office hours of 10.00am-3.00pm must be covered.

The role

You will provide day-to-day administrative support to colleagues, helping to ensure the smooth running of the team. Your responsibilities will include:

• Processing employee expenses accurately and within required timescales
• Following up on missing receipts and expense information
• Processing and monitoring employee timesheets
• Ensuring timesheets are submitted accurately and on time
• Assisting with diary management for managers and team members
• Scheduling meetings and coordinating meeting arrangements
• Booking meeting rooms and issuing Teams/virtual meeting invitations
• Monitoring calendars and helping resolve diary clashes
• Assisting with the organisation of meetings and events
• Arranging venues, catering and AV equipment where required
• Supporting travel and accommodation bookings
• Completing trip order forms
• Preparing reports and general administrative documentation
• Providing additional administrative and project support as required

What we are looking for

You should have:

• Previous administration experience within a busy office environment
• Strong organisational and time-management skills
• Excellent attention to detail
• The ability to manage several priorities and meet deadlines
• Good written and verbal communication skills
• Confident Microsoft Office skills, particularly Outlook, Excel, Word and Teams
• The ability to work independently while also being a supportive team member
• A professional, proactive and reliable approach
• The ability to handle confidential information appropriately

Experience of processing expenses and timesheets would be particularly useful.

Previous experience using Deltek/Costpoint would be advantageous but is not essential.

Additional information

The successful candidate will need to complete BPSS security clearance before starting.

This is initially a 3-month temporary assignment, with the possibility of an extension.

Pay: £17.00 per hour PAYE

Should your application be successful, you will be contacted shortly.

Please note: The job title shown above may be different to local job titles used in the client's business and issued on their contract of employment.