Administrator (Omagh)

Honeycomb; Omagh; On-site; GBP 15,000 - 19,000; Full time

Job summary

Honeycomb is delighted to be working with a large public sector organisation to recruit a temporary administrator based in Omagh. The position runs for 3 months with a potential extension, working full-time 9:00am-5:00pm, Monday to Friday.

Responsibilities include contract administration for health and social care services, diary and meeting support, and comprehensive filing and reporting tasks. Applicants need 5 GCSEs incl. English and Maths and 1–3 years of admin experience.

Qualifications

• 5 GCSEs including English and Maths.
• 1 year of experience in an administrative/clerical environment OR 3 years of experience.

Responsibilities

• Provide support for preparation, administration and monitoring of contracts for care services.
• Assist in coordination of contract renewals and reviews.
• Maintain performance monitoring systems and records on complaints and incidents.
• Deliver administrative and secretarial support including diary management and letters.
• Respond to calls and emails and maintain filing systems and databases.
• Arrange meetings, book venues and prepare agendas and documentation.
• Record accurate minutes and coordinate attendance and hospitality.
• Collaborate across the department to ensure service continuity during absences.

Skills

Administrative experience

Clerical experience

Excellent communications

Education

GCSEs English and Maths

Job description

Honeycomb are delighted to be working with a large public sector organisation to recruit a temporary administrator. This role will be based in Omagh and is initially temporary for 3 months, with the potential for extension.

Location: Omagh

Salary: £12.75 per hour

Contract: Temporary for 3 months initially

Hours: Full-time hours, Monday to Friday. 9:00am-5:00pm

This is an exciting opportunity to join the Health and Social Care Trust on a temporary basis.

Key responsibilities:

• Provide support for the preparation, administration, and monitoring of contracts relating to residential care, domiciliary care, day care, and other health and social care services.
• Assist in the coordination of contract renewals and contract review activities.
• Maintain and update performance monitoring systems, including records relating to complaints, incidents, and contract monitoring returns.
• Deliver comprehensive administrative and secretarial support, including diary and appointment management, and the preparation of letters, reports, and other correspondence.
• Respond to telephone and email enquiries and maintain effective filing systems and databases.
• Arrange and support meetings, workshops, seminars, and conferences, including booking venues and equipment and preparing agendas and meeting documentation.
• Record accurate minutes and coordinate attendee arrangements and hospitality requirements.
• Work collaboratively with colleagues across the department and provide flexible support to ensure service continuity during periods of staff absence.

Essential criteria:

• 5 GCSEs (Grade A-C), including English and Maths (or equivalent)

AND

• 1 year of experience working in an administrative and clerical environment

OR

• 3 years of experience working in an administrative and clerical environment

Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.

Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.
For further details, visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks.

Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity