Band 3 Admin(Temp Full Time)

Honeycomb; Newry; On-site; GBP 17,000 - 19,000; Full time

Job summary

Honeycomb is partnering with Southern Trust to recruit two Band 3 Administrative Assistants within the Home Care Team in Newry. These are full-time temporary posts offering an hourly rate of £12.75 and a contract that may include a rota with early shifts.

The successful applicants will coordinate staffing rotas, contact staff by phone to arrange cover, and maintain administrative records using Word and Excel. Availability to work 7.00am–5.00pm on a rota is essential.

Qualifications

• Experience with Microsoft Office products, including Word and Excel.
• Availability to work 7.00am - 5.00pm on a rota basis.
• 4 GCSEs at Grades A-C including English Language and Maths, or equivalent/higher qualification AND 1 year in a clerical/administrative role; OR 2 years in a clerical/administrative role.
• Full UK driving licence and access to a car on appointment.

Responsibilities

• Coordinate and maintain staffing rotas for community home care staff.
• Contact staff by telephone to arrange and confirm rota cover.
• Respond quickly to staffing gaps and changes.
• Help ensure staff are in place to meet service needs.
• Update and maintain administrative records and information.
• Use Word and Excel as part of day-to-day work.

Skills

Microsoft Office

Phone communication

Attention to detail

Teamwork

Education

GCSEs including English and Maths

Clerical experience

Tools

Microsoft Word

Microsoft Excel

Job description

Honeycomb are pleased to partner with Southern Trust to recruit two Band 3 Administrative Assistants within the Home Care Team- these will be full-time temporary posts.

• 2 Positions x Band 3 Available
• Newry
• Full-Time- 9am-5pm with shifts after training from 7am-3pm or 9am-5pm
• Hourly Rate £12.75 per hour with weekly pay and enhanced holidays

Are you organised, confident on the phone and enjoy working in a busy team where every day makes a difference?

We are looking for two enthusiastic and highly organised Band 3 Administrative Assistants to join our Home Care Team in Newry.

This is a fantastic opportunity for someone who enjoys coordinating people, solving problems, and keeping things running smoothly. You will play a vital role in supporting our community home care service by helping to ensure that staffing levels and daily rotas are fully covered, so that people receiving care in their own homes continue to receive the support they need.

What will you be doing?

Working as part of the Home Care Team, you will:

• Coordinate and maintain staffing rotas for community home care staff.
• Contact staff by telephone to arrange and confirm rota cover.
• Respond quickly and effectively to staffing gaps and changes.
• Help ensure that the necessary staff are in place to meet the needs of the service.
• Update and maintain administrative records and information.
• Use Microsoft Office applications, including Word and Excel, as part of your day-to-day work.
• Communicate professionally with staff and colleagues across the service.
• Work as part of a busy team where priorities can change quickly.

Your organisation and communication skills will make a real difference. You will be an important link in ensuring our community teams are appropriately staffed and able to provide a reliable service.

Working Hours

The role will initially 9.00am - 5.00pm.

Following training, successful candidates will participate in a rota which includes an early shift of 7.00am - 3.00pm.

Therefore, applicants must be available to work between 7.00am and 5.00pm on a rota basis.

What are we looking for?

We are looking for candidates who are:

• Highly organised with excellent attention to detail.
• Confident communicating with staff over the telephone.
• Able to remain calm and professional when dealing with changing staffing requirements.
• Comfortable working in a fast-paced environment.
• Reliable, flexible, and able to work effectively as part of a team.
• Confident using Microsoft Office, particularly Word and Excel.

Essential Criteria

Applicants must demonstrate:

• Experience
  Experience in the use of Microsoft Office products, including Word and Excel, or equivalent.
• Availability
  Available to work 7.00am - 5.00pm on a rota basis.
• Qualifications / Experience
  4 GCSEs at Grades A-C, including English Language and Maths, or equivalent/higher qualification AND 1 years' experience in a clerical/administrative role; OR 2 years' experience in a clerical/administrative role.
• Driving Licence
  Hold a full current driving licence valid for use in the UK and have access to a car on appointment.

If you have excellent administrative skills, experience in information governance and enjoy working in a fast-paced environment where accuracy and attention to detail are essential, we would like to hear from you.

If you require reasonable adjustments during the recruitment process, please advise us and we will be happy to accommodate your needs. Please note that successful applicants may be required to complete a Basic or Enhanced Access NI check (£18+ fee applies). Criminal convictions will be considered fairly and confidentially and will not automatically exclude candidates from appointment.

Honeycomb is committed to equality of opportunity. Due to the anticipated volume of applications, only shortlisted candidates may be contacted directly, however we appreciate your interest in the role.

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