Administrator - Maternity Cover

Cyber Security Academy Southampton; Larkhill; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Generous holiday entitlement

Pension scheme membership

Discounts for staff

Health and fitness facilities

Parental leave options

Job summary

University of Southampton is offering a fixed-term administrator role within the School of Economic, Social and Political Sciences. The role covers diary management, travel arrangements, minute taking, financial administration and recruitment support, with on-campus presence at least 60% of hours.

You will work in a busy team, supporting education, research and enterprise activities and may update newsletters, web pages, and social media as part of the duties.

Qualifications

• Experience in busy administrative roles with initiative and time management.
• Strong IT skills, particularly in Microsoft Office and similar software.
• Excellent organisational abilities and the ability to meet deadlines.

Responsibilities

• Provide professional operational assistance and administrative support to the academic community.
• Handle diary management, travel arrangements, minute taking and financial administration.
• Support recruitment, organise meetings, facilities and resources; update newsletters and web pages.

Skills

Diary management

Travel coordination

Minute taking

Financial administration

Stakeholder liaison

MS Office

Tools

Microsoft Office

Job description

An exciting opportunity to broaden your horizons and learn skills in a successful environment.

INTRODUCTION

Are you looking for a varied and rewarding role within a supportive environment where you can demonstrate your outstanding people and organisational skills?

We have an exciting opportunity for a fixed-term position as administrator in the School of Economic, Social and Political Sciences, and you could be just the person we need for this great opportunity.

About Us

The Faculty Operating Service (FOS) works with Faculty, Deanery and School Senior Leadership Teams to support education, research, and enterprise activities. Our students and staff come from a wide range of backgrounds, within the UK and internationally, creating a multicultural and diverse community. You will join a supportive and friendly FOS team who are motivated, enthusiastic, and proactive team players who operate as ‘one-team’ to provide a flexible and responsive service to our academic community.

About The Role

As a member of a busy and engaged school administrative team, you will provide professional operational assistance and administrative support to our academic community. Responsibilities include diary management, travel arrangements, minute taking, financial administration, supporting recruitment, and organising group meetings, facilities, and resources. Other activities may include maintaining school newsletters, updating web pages, maintaining digital signage and social media.

This role is hybrid. Successful candidates will be able to work flexibly and remotely and will be expected to spend at least 60% of their contracted hours working on campus. Flexibility will be required should the business need require a greater on-site presence.

About You

You are a motivated professional whose career so far might include some administrative work experience which allows you to use your own initiative, as well as manage your own time effectively with minimal supervision, or be looking for an opportunity to take the first step in your career post-study. You will be adaptable, flexible, proactive and a strong team player who is culturally sensitive. You will have strong interpersonal skills and a positive and enthusiastic approach. You will be able to build strong relationships with internal and external organisations and groups and be able to liaise confidently with your stakeholders. You will have excellent organisational skills with the ability to prioritise and meet deadlines. You will have strong IT skills, particularly in the use of Microsoft Office and similar software.

What We Can Offer You

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. We welcome applications from candidates who are committed to helping us create an inclusive work environment.

• generous holiday allowance and additional university closure days
• pension scheme membership, subsidised health and fitness facilities and a range of discounts
• family leave arrangements include maternity, paternity, adoption and parental

CONTACT

For further information about the position, email Rami Benyoucef at [e-mail].

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Further Details

• Job Description and Person Specification

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. With a generous holiday allowance as well as additional university closure days we are committed to supporting our staff and students and open to a flexible working approach.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Apply by 11.59 pm UK time on the closing date. For assistance contact Recruitment on [phone] or [e-mail] quoting the job number.

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