Administrator - Estimating

Amcogiffen; Hanley; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Life insurance

Medicash Health Cash Plan and Rewards

25 days holiday plus bank holidays

Job summary

Amcogiffen in Barnsley is seeking an Administrator to join the Estimating team. You will support pre-contract activities, draft letters and tender documents, manage internal admin, and coordinate with subcontractors and suppliers.

You will maintain tender schedules, update CVs for submissions, produce reports, and handle tender correspondence across stages, using MS Office and Visio. This role suits organised candidates who can work to tight deadlines in a busy civil engineering environment.

Qualifications

• Experience in construction administrative environments.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and clear communication.
• Effective organization and planning abilities.

Responsibilities

• Drafting letters, forms and schedules using a wide range of software tools.
• Managing internal administration, including stationery procurement.
• Creating organisational charts via Visio.
• Updating internal CVs for tender submissions.
• Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes).
• Handling phone enquiries from clients and supply chain partners.
• Processing and distributing received quotations to Estimators/Bid Managers.
• Booking in new tenders and Expressions of Interest (EOIs).
• Preparing and issuing tender schedules to clarify submission requirements and team responsibilities.
• Managing tender correspondence (email/portal) across all bidding stages.
• Digitally filing tender documentation in Workspace.
• Booking and handling contract documents.
• Formatting and submitting final tender responses.
• Updating weekly programmes using MS Project.
• Producing monthly and ad-hoc reports.
• Maintaining departmental timesheets and holiday reports.

Skills

Attention to detail

Communication skills

Organisational skills

Problem-solving

Proactive attitude

Stakeholder liaison

Tools

MS Project

Visio

Microsoft Word

Microsoft Excel

Job description

Sector: Infrastructure, Construction & Civil Engineering (including Rail, Aviation, Highways, Power & Energy, Environment)
Location: Barnsley

Join a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to support Pre-Contract team activities with professionalism and efficiency.

About the Business Unit

A busy and fast-paced regional team within a growing organisation, delivering a wide range of civil engineering infrastructure works in sectors such as:

• Rail
• Aviation
• Power
• Highways

Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients.

Current contracts include:

• Network Rail reactive/planned maintenance
• Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils.

Role Overview

As Administrator within the Estimating team, you will play a key support role to internal colleagues and external partners. Responsibilities include:

• Drafting letters, forms, and schedules using a wide range of software tools
• Managing internal administration, including stationery procurement
• Creating organisational charts via Visio
• Updating internal CVs for use in tender submissions
• Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes)
• Handling phone enquiries from clients and supply chain partners
• Processing and distributing received quotations to Estimators/Bid Managers
• Booking in new tenders and Expressions of Interest (EOIs)
• Preparing and issuing tender schedules to clarify submission requirements and team responsibilities
• Managing tender correspondence (email/portal) across all bidding stages
• Digitally filing tender documentation in Workspace
• Booking and handling contract documents
• Formatting and submitting final tender responses
• Updating weekly programmes using MS Project
• Producing monthly and ad-hoc reports
• Maintaining departmental timesheets and holiday reports

Requirements

Ideal candidates will bring prior administrative experience from a construction-related environment and demonstrate:

• Strong PC and keyboard skills
• Ability to work under pressure and meet tight deadlines
• Excellent attention to detail and confident communication skills (including telephone manner)
• Effective decision-making and problem-solving abilities
• Solid organisational and planning capabilities
• Confidence liaising with different stakeholders across teams
• Ability to work independently and proactively resolve issues
• Accurate reporting skills and familiarity with document formatting
• Proficiency in Microsoft Word, Excel, and Visio

What We Offer

• Competitive salary (based on experience)
• 25 days holiday plus bank holidays (increasing with length of service)
• Life insurance
• Medicash Health Cash Plan and Rewards
• Structured internal support and development platform
• Opportunities for continuous learning and career progression
• Safe and inclusive working environment
• Regular employee forums to ensure all voices are heard