Administrator - Estimating

AmcoGiffen; Barnsley; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Company pension scheme

Life insurance

Health plan and rewards

Job summary

AmcoGiffen is seeking an Administrator – Estimating & Pre-Contract Team in Barnsley. You will support the Estimating team on national framework bids and regional tenders, coordinating tender activities across multiple projects with professionalism and efficiency.

The role involves drafting documents, handling tender portals, maintaining programme updates in MS Project, and producing regular reports. A construction-adjacent admin background is preferred.

Qualifications

• Strong PC and keyboard skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent attention to detail and confident communication skills (including telephone manner).
• Effective decision-making and problem-solving abilities.
• Solid organisational and planning capabilities.
• Confidence liaising with different stakeholders across teams.
• Ability to work independently and proactively resolve issues.
• Accurate reporting skills and familiarity with document formatting.
• Proficiency in Microsoft Word, Excel, and Visio.

Responsibilities

• Draft letters, forms, and schedules using a wide range of software tools.
• Manage internal administration, including stationery procurement.
• Create organisational charts via Visio.
• Update internal CVs for tender submissions.
• Communicate with subcontractors and suppliers (issuing and chasing enquiries/quotes).
• Handle phone enquiries from clients and supply chain partners.
• Process and distribute received quotations to Estimators/Bid Managers.
• Book in new tenders and Expressions of Interest (EOIs).
• Use various client tendering portals.
• Prepare and issue tender schedules to clarify submission requirements and team responsibilities.
• Manage tender correspondence (email/portal) across all bidding stages.
• Digitally file tender documentation in Workspace.
• Book and handle contract documents.
• Format and submit final tender responses.
• Update weekly programmes using MS Project.
• Produce monthly and ad-hoc reports.
• Maintain departmental timesheets and holiday reports.

Skills

PC skills

Attention to detail

Communication

Organisation

Tools

Microsoft Word

Excel

Visio

Job description

Administrator – Estimating & Pre-Contract Team

Sector: Infrastructure, Construction & Civil Engineering (including Rail, Aviation, Highways, Power & Energy, Environment)

Location: Barnsley

Join a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to support Pre-Contract team activities with professionalism and efficiency.

About The Business Unit

• Rail
• Aviation
• Power
• Highways
• Environment Agency

Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients.

Current contracts include:

• CP7 infrastructure schemes
• Network Rail reactive/planned maintenance
• Environment Agency
• Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils.

Role Overview

As Administrator within the Estimating team, you will play a key support role to internal colleagues and external partners. Responsibilities include:

• Drafting letters, forms, and schedules using a wide range of software tools
• Managing internal administration, including stationery procurement
• Creating organisational charts via Visio
• Updating internal CVs for use in tender submissions
• Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes)
• Handling phone enquiries from clients and supply chain partners
• Processing and distributing received quotations to Estimators/Bid Managers
• Booking in new tenders and Expressions of Interest (EOIs)
• Using various client tendering portals
• Preparing and issuing tender schedules to clarify submission requirements and team responsibilities
• Managing tender correspondence (email/portal) across all bidding stages
• Digitally filing tender documentation in Workspace
• Booking and handling contract documents
• Formatting and submitting final tender responses
• Updating weekly programmes using MS Project
• Producing monthly and ad-hoc reports
• Maintaining departmental timesheets and holiday reports

Requirements

Ideal candidates will bring prior administrative experience from a construction-related environment and demonstrate:

• Strong PC and keyboard skills
• Ability to work under pressure and meet tight deadlines
• Excellent attention to detail and confident communication skills (including telephone manner)
• Effective decision-making and problem-solving abilities
• Solid organisational and planning capabilities
• Confidence liaising with different stakeholders across teams
• Ability to work independently and proactively resolve issues
• Accurate reporting skills and familiarity with document formatting
• Proficiency in Microsoft Word, Excel, and Visio

What We Offer

• Competitive salary (based on experience)
• 25 days holiday plus bank holidays (increasing with length of service)
• Company-contributed pension scheme
• Life insuranceMedicash Health Cash Plan and Rewards
• Structured internal support and development platform
• Opportunities for continuous learning and career progression
• Safe and inclusive working environment
• Regular employee forums to ensure all voices are heard

The Company

Why AmcoGiffen?

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.