Administrator/Data Coordinator

Cambridge University Hospitals; United Kingdom; Remote; GBP 28,000 - 31,000; Part time

Benefits offered by this job

On-site leisure facilities

Discounted travel (Stagecoach)

Free Park & Ride

Subsidised parking

Job summary

Cambridge University Hospitals NHS Foundation Trust is seeking an experienced administrator to support the Paediatric Critical Care and Surgery in Children ODN. The role includes complex diary management, coordinating online meetings, and minute-taking, with data collection and reporting support.

The post is non-patient facing, part-time with home or remote working and some travel within the East of England, offering pro rata salary and flexible hours.

Qualifications

• Educated to NVQ level 4 or equivalent.
• Experience in NHS or busy office environments preferred.
• Typing qualification or equivalent experience and secretarial know-how.

Responsibilities

• Support multiple ODN team members with diary and inbox management.
• Coordinate online and face-to-face events and minute-taking.
• Prepare data submissions and basic reports for the team.
• Provide comprehensive administrative support for education activities.

Skills

Diary management

Stakeholder communication

Data entry

Time management

Event coordination

Administrative support

Education

NVQ level 4 or equivalent

Secretarial qualification or equivalent

Typing qualification or equivalent

Customer Service/ ITQ or equivalent

Tools

Microsoft 365

Excel

Job description

Main area Division E - Paediatrics Grade Band 4 Contract Permanent Hours

• Part time
• Home or remote working

35 hours per week (Hours to be worked Mon-Fri. Home working with some travel required. Part Time / Flexible working hours may be considered) Job ref 180-E-CVA1135

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division E Town Cambridge Salary £28,392 - £31,157 p.a. pro rata Salary period Yearly Closing 17/09/2026 23:59 Interview date 25/09/2026

Job overview

The Paediatric Critical Care and Surgery in Children Operational Delivery Networks work collaboratively with 17 units across the East of England to support delivery of care to children and their families. We have and exciting opportunity for an experienced administrator to join our team to provide comprehensive, high quality administrative support to the Paediatric Critical Care and Surgery in Children Operational Delivery Networks. This role includes complex diary management for team members in both networks, communication with a wide range of stakeholders, set up and coordination of online meetings and larger face to face events, minute-taking and education team administration including managing bookings and payments for study days and other educational events. The post also involves support for the ODN team with data collection/entry and the preparation of reports. Please note this role is non patient facing and mainly administrative. Hours to be worked Monday – Friday. This post involves remote working with some requirement to travel within the EoE, including to host base in Cambridge.

For more information about the ODN, please visithttps://eoeneonatalpccsicnetwork.nhs.uk/

Main duties of the job

We are seeking an experienced administrator to support a remote team. The post holder will be required to support multiple ODN team members and this will require excellent prioritisation and time management skills as well as a flexible approach. The post holder should be able to coordinate multiple diaries and manage team email inboxes. The ODN teams work with a wide variety of stakeholders within the East of England and nationally, and the post holder should be able to communicate effectively and efficiently at all levels. The post holder will be involved in the coordination of network data collection, ensuring submissions are received on time and are collated accurately. Experience of Microsoft 365 packages is essential as is the ability to work with Excel spreadsheets. The education team run various events, both virtually and face to face - therefore experience of event planning/coordination is also beneficial.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

All roles in the Trust include a mandatory 12-week training period. Therefore, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.

All appointments with a start date on or after 1 October will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

- applied for a Graduate visa

- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

This vacancy will close at midnight on 17th September 2026.

Interviews are due to be held on 25th September 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

• Educated to NVQ level 4 or equivalent
• Customer Service/ Business Admin /ITQ or equivalent professional experience
• Secretarial qualification or equivalent
• Typing qualification or equivalent experience
• Specific technical/professional qualification

Experience

• Previous experience of working in NHS
• Experience of working in a busy office environment supporting multiple teams
• Secretarial and /or complex administrative experience
• Experience of event coordination/administration
• Prioritising, planning and organising own and others tasks
• Experience of dealing with difficult situations and confrontations
• Proven data entry and presentation skills
• Experience of communicating with stakeholders and audiences at every level
• Experience of invoicing/managing payments
• Previous experience of working with clinical data
• Experience in the use of statistical and analytical packages
• Previous experience of working in a Clinical Network
• Previous NHS experience

Knowledge

• Confidentiality and data protection processes and procedures
• Good working knowledge of office procedures including Microsoft 365 packages, Excel and multiple diary management
• Awareness of ODN priorities
• Knowledge of the Trust including awareness of priorities
• Knowledge of Trust information systems
• Knowledge of Medical Terminology

Skills

• Ability to manage/work as part of a team
• Excellent communication skills including telephone, email, face to face
• Ability to organise and manage own time and others to keep to schedule and deadlines
• Ability to use own initiative and work autonomously
• Excellent IT skills – ability to use Microsoft 365 applications, Excel spread sheets and email
• Developed accurate typing and key board skills
• Willing to take on/learn new skills
• Ability to show attention to detail and accuracy
• Ability to store and safeguard confidential documents
• Ability to take minutes to a high standard
• Ability to manage multiple calendars and email inboxes.
• Ability to present complex data
• Ability to manage invoices
• Ability to manage online filing systems
• Ability to work with budgets
• Ability to requisition general stock
• Ability to support team projects

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.