Medical Workforce Adviser

Cambridge University Hospitals; Cambridge; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

On-site facilities

Staff travel discounts

Parking subsidies

Staff nurseries

Job summary

Cambridge University Hospitals NHS Foundation Trust is recruiting a Medical Workforce Adviser to provide specialist medical staffing advice across the Trust.

You will develop and manage Resident Doctor rotas, ensure regulatory compliance, and support safe working practices within a large NHS team. The role offers flexible working patterns and some home working on about a third of shifts.

Qualifications

• Educated to degree level or NVQ level 4 or equivalent professional experience
• Strong numeracy and literacy skills
• Evidence of continuing personal and professional development
• CIPD qualification or willing to undertake CIPD or HR module training
• Allocate Academy Qualifications

Responsibilities

• Develop, review and manage Resident Doctor rotas and workforce plans
• Ensure compliance with Resident Doctor Contract and Working Time Regulations
• Support implementation of national medical workforce initiatives
• Coordinate and monitor exception reporting, analyze trends and improve safe working practices

Skills

Numeracy skills

Literacy skills

Interpersonal skills

Analytical skills

Team collaboration

Communication

Education

Degree or NVQ4 equivalent

Tools

HealthRoster/Allocate

Microsoft Excel (Advanced)

Job description

Main area Division Corporate - Medical Staffing Grade Band 5 Contract Permanent Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered) Job ref 180-F-CVA1120

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division Corporate Town Cambridge Salary £32,073 - £39,043 p.a. pro rata Salary period Yearly Closing 16/09/2026 23:59 Interview date 29/09/2026

Job overview

Joining the Medical Staffing Team as Medical Workforce Adviser will offer you the opportunity to gain specialist knowledge and experience in a HR field that is unique to the NHS.

You will provide specialist medical staffing advice and support across the Trust, ensuring compliance with national terms and conditions of service, NHS employment legislation and medical workforce best practice.

Working within a team of over 21 you will have access to options to work flexibly on a pattern of a "nine day fortnight" and will have the ability to work from home on around 1/3rd of your working shifts.

Main duties of the job

The postholder will play a key role in the development, review and management of Resident Doctor rotas and workforce plans, ensuring compliance with the Resident Doctor Contract, Working Time Regulations and NHS England requirements.

The post holder with work to support the Trust implementation of national medical workforce initiatives such as the Resident Doctor 10-point plan and Resident Doctor Contract changes.

The role will also support the Guardian of Safe Working Hours by coordinating and monitoring exception reporting processes, analysing trends, supporting rota compliance reviews and contributing to improvements in safe working practices.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

All roles in the Trust include a mandatory 12-week training period. Therefore, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.

All appointments with a start date on or after 1 October will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

- applied for a Graduate visa

- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

All roles in the Trust include a mandatory 12-week training period. Therefore successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.

This vacancy will close at midnight on 16th September 2026.

Interviews are due to be held on 29th September 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Qualifications

• Educated to degree level or NVQ level 4 or equivalent professional experience
• Strong numeracy and literacy skills
• Evidence of continuing personal and professional development
• CIPD qualification or willing to undertake CIPD or HR module training
• Allocate Academy Qualifications

Experience

• Experience of working in an operational team in a busy office environment
• Previous experience working within an NHS workforce, HR or Medical Staffing environment
• Experience of rota management and workforce planning
• Experience of advising managers on employment related matters
• Experience of meeting strict deadlines and managing competing priorities
• Prioritising, planning and organising own tasks and working within guidelines
• Experience of IT packages including Microsoft office
• Previous experience of working with HealthRoster/Allocate systems or similar software for the production of rota templates
• Experience supporting implementation of contractual change

Knowledge

• An understanding of NHS Medical Staffing processes
• An understanding of the NHS Resident Doctor Contract
• Knowledge of the Working Time Regulations
• An understanding of Workforce Planning Principles
• Strong knowledge of computer packages such as advanced Microsoft Excel including use of advanced functions
• Knowledge of HealthRoster/Allocate Systems
• A working knowledge of employment law.

Skills

• Ability to work as part of a team
• Excellent interpersonal skills with the ability to communicate effectively with a wide range of people including medical staff
• Strong analytical and numerical skills
• Ability to interpret and apply complex contractual guidance
• Ability to organise and manage own time and others to keep to schedule and deadline
• Ability to manage a complex workload
• Ability to use own initiative and work autonomously
• Ability to show attention to detail and accuracy
• Ability to work under pressure
• Ability to maintain confidentiality at all times dealing with it tactfully and with discretion
• Ability to manage projects

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together-safe, kind, excellent
• Actively promote and value equality, diversity and inclusion, treating others with dignity and respect
• Compliance with all Trust policies and procedures