Administrator Assistant - Immediate Start

Confidential; Glasgow; On-site; GBP 18,000 - 25,000; Full time

Job summary

Confidential in Glasgow is seeking a Teaching Administrative Assistant for an immediate start on a full-time, on-site basis. The role runs until December 2026, with hours 9am–5pm, Monday to Friday (35 hours per week).

You will act as the first point of contact for undergraduate students, provide administrative support to programme staff, liaise with lecturers and Examiners, and coordinate assessment and examination paperwork. You will also maintain the School website and scholarships information.

Qualifications

• Previous administrative experience.
• Excellent IT skills, particularly Microsoft Office.
• Experience handling large volumes of administrative data, records and information.
• Experience handling confidential information with professionalism and discretion.

Responsibilities

• Act as the first point of contact for undergraduate students, providing advice and guidance, using own judgement to resolve any issues or escalation where required.
• Provide administrative support to the undergraduate programme staff and students, working with minimum supervision, to ensure the smooth running of the undergraduate programme.
• Liaise with guest lecturers, External Examiners and students involved in Degree programme.
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners.
• Preparing examination papers, and assisting with the preparation of exam board paperwork.
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners, preparing examination papers.
• Administrative lead responsible for maintaining the relevant aspects of the School website, ensuring visibility of all programmes, courses and scholarships.

Skills

Admin experience

Microsoft Office

Attention to detail

Communication

Prioritization

Tools

Microsoft Office

Job description

Teaching Administrative Assistant
Location: Glasgow
Rate: 15.40 per hour
Start Date: ASAP
End Date: December 2026
Hours: Full-time
About the Role:

This role is an immediate start and is expected to last until the end of this year, hours of work are Monday to Friday 9am - 5pm working 35 hours per week on site.

Key Responsibilities

• Act as the first point of contact for undergraduate students, providing advice and guidance, using own judgement to resolve any issues or escalation where required.
• Provide administrative support to the undergraduate programme staff and students, working with minimum supervision, to ensure the smooth running of the undergraduate programme
• Liaise with guest lecturers, External Examiners and students involved in Degree programme.
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners
• Preparing examination papers, and assisting with the preparation of exam board paperwork
• Co-ordinate assessment related activities for the programme, including liaising with External Examiners, preparing examination papers.
• Administrative lead responsible for maintaining the relevant aspects of the School website, ensuring visibility of all programmes, courses and scholarships.

About You

The ideal candidate will have previous administrative experience and be confident working in a busy environment where accuracy, organisation and communication are essential.

• Excellent written and verbal communication skills.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple tasks, prioritise workloads and work to deadlines.
• A proactive approach, with the ability to use initiative and work independently.
• The ability to work effectively as part of a wider team.
• Excellent IT skills, particularly Microsoft Office.
• Experience handling large volumes of administrative data, records and information.
• Experience handling confidential information with professionalism and discretion.
• Strong interpersonal skills, with the ability to communicate effectively with a wide range of people

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age