Administrator - Accounts Payable

Confidential; Altofts; On-site; GBP 15,000 - 21,000; Part time

Job summary

Confidential is seeking an Accounts Payable Administrator to join our Finance Team on a part-time basis (24 hours, Mon-Fri). The role focuses on end-to-end supplier invoice processing, query resolution and statement reconciliations to ensure timely, accurate supplier payments.

Key duties include processing invoices on the Prophet system, supporting the Team Leader with balance investigations, liaising with Commercial teams, and maintaining strong financial controls.

Qualifications

• Experience in a high-volume, customer-focused environment.
• Some account reconciliation experience preferred.
• Excellent communication and telephone skills.
• Proactive with strong attention to detail and good organisation.
• Flexible, reliable self-starter.

Responsibilities

• Process invoices promptly onto the Prophet system.
• Support Team Leader in investigating debit balances and aged creditors.
• Collaborate with Commercial teams to resolve queries.
• Escalate unresolved issues to the Team Leader.
• Investigate supplier demand letters to reach resolution.
• Resolve supplier emails and calls.
• Perform statement reconciliations to resolve supplier payment issues.
• Enforce financial controls per department processes and Risk and Control Matrix.

Skills

High-volume

Customer service

Attention to detail

Organisational skills

Proactive

Communication skills

Telephone manner

Excel

FMCG experience

Prophet system experience

Tools

Prophet system

Job description

We currently have an exciting opportunity for an Accounts Payable Administrator to join our Finance Team.

The Accounts Payable Administrator will primarily support the business by assisting with the end to end process of supplier accounts, from the day to day processing of invoices, to the resolution of queries and account statement reconciliations, ensuring that suppliers are paid accurately and on time.

This is a part time vacancy working 24 hours Monday - Friday.

Your key responsibilities will include:

• Process invoices promptly onto the Prophet system
• Help and support the Team Leader in the investigation and resolution of debit balances and aged creditors
• Work with the Commercial teams to ensure queries are resolved promptly
• Escalate any unresolved issues promptly to the Team Leader
• Investigate supplier demand letters to reach a resolution with the supplier
• Resolve supplier emails and calls
• Statement reconciliations to resolve supplier payment issues
• Enforcement of financial controls as stipulated within the department processes and Risk and Control Matrix

What are we looking for?

• You must have experience in working in a high volume environment in a customer focussed role with the ability to deliver excellent customer service
• Ideally will have some account reconciliation experience although this is not essentia
• With excellent communication skills and the ability to liaise with colleagues from varying Departments you will have a confident telephone manner
• You will be proactive with excellent attention to detail and have good organisational skills
• Flexible, reliable and confident self-starter
• Intermediate Excel skills would be desirable
• Experience within working within an FMCG environment would be advantageous

What's in it for you?

We are a rapidly growing and exciting business, dedicated to the development of our colleagues and committed to creating a great environment for people to come and work. In order to grow we need to find people already living our values, culture and commitment.

In return we will offer you development, a competitive salary and benefits package, inclusive of:

• 10% Asda In store Discount
• Annual Bonus Scheme
• 33 days Annual Leave - Inclusive of 8 days bank holiday
• Enhanced pension scheme
• Life Assurance - All our colleagues benefit from life assurance of 4 x their annual base salary.
• Free, direct access to health and wellbeing support service, including unlimited video consultations with a UK-based GP 24/7, physiotherapy and mental health support.
• Grocery Aid - We've partnered with Grocery Aid to our colleagues and their families with a wide range of emotional, practical and financial support services.
• Asda mobile Discount - 30% off a wide range of Asda Mobile bundles and add-ons for our colleagues and one of their family members.
• Asda Pet Insurance discount - Up to 10% Discount
• Exclusive Exchange Rates via Asda Money - our colleagues can get a better exchange rate for their travel money when buying currency through Asda Travel Money (TravelEx)
• Life Assurance - All our colleagues benefit from life assurance of 4 x their annual base salary.
• Ride-to-work scheme - We work with Evans to provide our colleagues with great savings across their range of bikes, clothing and equipment.
• Plus lots more! - Depending on job band, other fantastic benefits are also available including private healthcare, car allowances and long term incentive schemes.
• Free car parking