Administrator - Accounts Payable

International Procurement and Logistics Limited; Ackton; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Annual Bonus Scheme

33 days Annual Leave

Enhanced pension scheme

Life Assurance

Health & wellbeing support

Grocery Aid

Asda mobile discounts

Asda Pet Insurance discount

Exchange rates via Asda Money

Ride-to-work scheme

Free car parking

Job summary

International Procurement and Logistics Limited in the United Kingdom is seeking an Accounts Payable Administrator to join our Finance Team, handling the end-to-end process of supplier invoices and resolving queries for timely payments.

You will process invoices on the Prophet system, assist with reconciliations and support the Team Leader to resolve debit balances and aged creditors while maintaining strong financial controls throughout the purchasing lifecycle.

Qualifications

• You must have experience in working in a high volume environment in a customer focussed role with the ability to deliver excellent customer service
• Ideally will have some account reconciliation experience although this is not essential
• With excellent communication skills and the ability to liaise with colleagues from varying Departments you will have a confident telephone manner
• You will be proactive with excellent attention to detail and have good organisational skills
• Flexible, reliable and confident self-starter
• Intermediate Excel skills would be desirable
• Experience within working within an FMCG environment would be advantageous

Responsibilities

• Process invoices promptly onto the Prophet system
• Help and support the Team Leader in the investigation and resolution of debit balances and aged creditors
• Work with the Commercial teams to ensure queries are resolved promptly
• Escalate any unresolved issues promptly to the Team Leader
• Investigate supplier demand letters to reach a resolution with the supplier
• Resolve supplier emails and calls
• Statement reconciliations to resolve supplier payment issues
• Enforcement of financial controls as stipulated within the department processes and Risk and Control Matrix

Skills

High volume environment

Customer service

Communication skills

Attention to detail

Self-starter

Excel

Prophet system

Account reconciliation

FMCG experience (advantage)

Tools

Prophet

Job description

About The Role

We currently have an exciting opportunity for an Accounts Payable Administrator to join our Finance Team.

The Accounts Payable Administrator will primarily support the business by assisting with the end to end process of supplier accounts, from the day to day processing of invoices, to the resolution of queries and account statement reconciliations, ensuring that suppliers are paid accurately and on time.

Your key responsibilities will include:

• Process invoices promptly onto the Prophet system
• Help and support the Team Leader in the investigation and resolution of debit balances and aged creditors
• Work with the Commercial teams to ensure queries are resolved promptly
• Escalate any unresolved issues promptly to the Team Leader
• Investigate supplier demand letters to reach a resolution with the supplier
• Resolve supplier emails and calls
• Statement reconciliations to resolve supplier payment issues
• Enforcement of financial controls as stipulated within the department processes and Risk and Control Matrix

What are we looking for?

• You must have experience in working in a high volume environment in a customer focussed role with the ability to deliver excellent customer service
• Ideally will have some account reconciliation experience although this is not essentia
• With excellent communication skills and the ability to liaise with colleagues from varying Departments you will have a confident telephone manner
• You will be proactive with excellent attention to detail and have good organisational skills
• Flexible, reliable and confident self-starter
• Intermediate Excel skills would be desirable
• Experience within working within an FMCG environment would be advantageous

What's in it for you?

We are a rapidly growing and exciting business, dedicated to the development of our colleagues and committed to creating a great environment for people to come and work. In order to grow we need to find people already living our values, culture and commitment.

In return we will offer you development, a competitive salary and benefits package, inclusive of:

• 10% Asda In store Discount
• Annual Bonus Scheme
• 33 days Annual Leave - Inclusive of 8 days bank holiday
• Enhanced pension scheme
• Life Assurance - All our colleagues benefit from life assurance of 4 x their annual base salary.
• Help@hand - Free, direct access to health and wellbeing support service, including unlimited video consultations with a UK-based GP 24/7, physiotherapy and mental health support.
• Grocery Aid - We’ve partnered with Grocery Aid to our colleagues and their families with a wide range of emotional, practical and financial support services.
• Asda mobile Discount - 30% off a wide range of Asda Mobile bundles and add-ons for our colleagues and one of their family members.
• Asda Pet Insurance discount – Up to 10% Discount
• Exclusive Exchange Rates via Asda Money - our colleagues can get a better exchange rate for their travel money when buying currency through Asda Travel Money (TravelEx)
• Life Assurance - All our colleagues benefit from life assurance of 4 x their annual base salary.
• Ride-to-work scheme - We work with Evans to provide our colleagues with great savings across their range of bikes, clothing and equipment.
• Plus lots more! - Depending on job band, other fantastic benefits are also available including private healthcare, car allowances and long term incentive schemes.
• Free car parking

About Us

Our purpose here at IPL, Forza & Kober is simple, we are one team who creates exceptional value for our customers and our mission is to support Asda on their journey to becoming #2 in the marketplace.

Through our people we live and breathe our values and we play to our strengths, but we also support each other’s development. We are a community of passionate individuals who possess a wide variety of skills and expertise, who work collectively to form a high performing team and a company to be proud of.

We are committed to a fully inclusive business that is representative of our customers, locations and the communities we serve. We recognise the value in diversity and welcome applications from all candidates regardless of sex, age, race, religion, gender or sexual identity and socio-economic background. We are committed to making IPL, Forza and Kober a place where everyone can enjoy a successful career and have systems in place to support all our colleagues. We are seeking applications from candidates who share our values, culture and celebrate diversity in all its forms.

Our culture is our people and our people are our culture!