Administrator - 12 month Fixed term contract

Egis; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Egis is seeking a Training Administrator to deliver cost-effective training support for managers and staff at our North London site. You will manage training records, coordinate delegates, book venues, and process purchase orders and invoices to ensure compliance and timely delivery.

Based at Scratchwood, North London, the role requires proficiency in MS Word/Excel, attention to detail, and the ability to communicate with colleagues at all levels. UK-based applicants only.

Qualifications

• Intermediate working knowledge of MS Word and Excel.
• Strong attention to detail.
• Ability to communicate at all levels.
• Flexibility to adjust to different situations.

Responsibilities

• Provide effective and timely administration in support of training activities.
• Book training venues and coordinate delegate schedules.
• Raise purchase orders, receipting orders and resolve invoice queries.
• Maintain accurate and comprehensive training records.
• Coordinate and manage CITB levy/claim with BB and liaise with training providers.

Skills

MS Word & Excel

Attention to detail

Communication at all levels

Adaptability

Job description

About Us

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. The Egis Group has over 50 years’ experience and a team of 23,500 employees in over 120 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. From motorways to tramways, nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry, and the planet.

About the Role

Provide a cost-effective training service to managers and staff to ensure that all employees have the necessary skills and certificates to carry out their roles. To be motivated as a team member to attain various objectives, to be able to complete reasonable tasks for training, motivating employees to attend training and gain competencies. To work with all Departments making the necessary arrangements for the delegates to attend training, to keep all records updated to help them obtain full compliancy. To update delegates personal files with Qualification copies

PLEASE NOTE THIS ROLE IS BASED IN SCRATCHWOOD, NORTH LONDON - CANDIDATES MUST BE ABLE TO WORK FROM SITE FULL TIME

ACCOUNTABILITIES

• To work as part of the Joint venture Training Team providing effective and timely administration in support of the training activities.
• To ensure that the L& D administrators efficiently and effectively ensure that the relevant training is booked and delivered.
• To complete all personal training as appropriate and required.
• Raising PO’s, receipting orders and resolving invoice queries
• Co-ordinate and administer CITB levy/claim with BB.
• Liaise with internal and external Training Providers
• Book training venues when required.
• Update, develop and maintain accurate and comprehensive training records.
• Develop as a primary user for administering/managing the Training Database Records
• Extract, consolidate and manipulate learning and development data for regular reports and on request.
• Be able to respond to other Training Department requirements
• Monitor qualification expiry dates to ensure that renewals take place in good time.
• Continue to develop and improve current systems to ensure on-going compliance on qualifications, to meet industry standards/regulations.
• Live the Connect Plus Services Values
• Ensure a relentless focus on Zero Harm
• Support the delivery of the business’ Sustainability activities.
• Ad hoc project work as required

What do we need from you

The following qualities/experience are essential:

• Intermediate working knowledge of MS Word and Excel
• Attention to detail.
• Ability to communicate at all levels.
• The ability to adjust to accommodate different situations.

What's in it for you?

Equality, Diversity & Inclusion

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.

Please note, to be considered for this role, you must be based in the UK and must already be able to legally work in the UK. We are unable to offer or provide sponsorship for this position