Administrator

Glendale (UK) Limited

Windsor

On-site

GBP 18,000 - 19,000

Full time

14 days+

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Job summary

Glendale (UK) Limited, the green services arm of Parkwood Holdings plc, is recruiting an Administrator to support the RBWM contract in Windsor. 40 hours per week (7.30am–4pm, Mon–Fri). Salary £13.50 per hour. Pension eligibility after three months.

You will provide reception and secretarial support, type correspondence, process invoices and wages, maintain staff records, generate reports for Contract Managers and keep the office tidy and well supplied.

Qualifications

Experience in administrative support for contracts.
Proficient in typing and handling correspondence.
Ability to maintain records and manage invoices.

Responsibilities

Provide reception cover for the RBWM Depot.
Type letters, memos and reports as directed.
Receive incoming and post outgoing correspondence.
Prepare statistical and financial information for Contract Managers and produce reports.
Prepare, process and monitor invoices for the contract.
Monitor and chase aged debt.
Maintain office supplies and requisition via external suppliers.
Complete monthly wages for all staff.
Maintain staff personnel records.

Skills

Reception duties

Secretarial support

Office administration

Tools

Computerised systems

Job description

Administrator

Royal Borough of Windsor and Maidenhead

BACKGROUND

Glendale is the “green” business of Parkwood Holdings plc and has recently achieved its objective of becoming the UK’s largest green services provider. Glendale has the objective of continuing to grow whilst focussing on improved profitability.

Glendale’s core market is in Grounds Management. In recent years however the Company has successfully diversified its range of green activities to include: golf, horticulture, green waste recycling, environmental consultancy and Glendale Countryside which encompasses arboriculture countryside management.

The role of the Administrator can never be fully defined. The role will be ensuring that all contracts shall be managed effectively and all required reports and requests are completed on time.

JOB DESCRIPTION

The Administrator’s key responsibilities will be to provide proficient secretarial and administrative support for the RBWM Contract.

Main Duties to include:

To provide reception cover for the RBWM Depot, ensuring telephone and email queries are actioned as appropriate.
To type correspondence e.g. letters, memos and reports as directed.
To receive incoming and post outgoing correspondence.
To prepare statistical and financial information for the Contract Managers and produce reports as required.
To prepare, process and monitor all invoices raised by the contract office.
To monitor and chase all aged debt
To maintain all office stationery and other office consumable levels, arranging for replenishment through external suppliers when appropriate.
To complete monthly wages for all staff
To maintain accurate staff personnel records, including recruitment correspondence, terms and conditions, training and induction, holiday and sickness records
To resolve employee queries regarding wages, holidays and terms and conditions of employment.
To file all correspondence promptly, including inputting onto computerised systems where appropriate.
To ensure the office is clean, tidy and a pleasant environment in which to work.
To manage estimates and forecast compilation - with the Contracts Manager
Raising purchase orders for the contract.
Take minutes at meetings, as and when required - both client and company.
To undertake any other duties as may reasonably be required.