Administrator

Confidential; Wakefield; Hybrid; GBP 19,000 - 27,000; Full time

Job summary

Confidential in Wakefield is seeking an organised, proactive Administrator to join a professional team. The role is full-time (37.5 hours per week) with an ongoing temp contract and a hybrid pattern: office work Tue-Fri and home working on Mondays.

You will provide day-to-day admin support, manage records and correspondence, coordinate meetings, and assist with HR and finance tasks. Strong MS Office skills and excellent communication are essential.

Qualifications

• Previous experience in an administrative, business support or office coordination role.
• Excellent organisational skills and the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office 365, including Outlook, Word, Excel, Teams and SharePoint.
• Strong attention to detail and the ability to maintain accurate records.

Responsibilities

• Provide day-to-day administrative support, including preparing correspondence, reports, presentations and other business documents.
• Maintain accurate records, filing systems, shared inboxes and electronic documentation.
• Coordinate meetings, appointments, diaries and events, including managing arrangements, suppliers, venues and communications.
• Support the smooth running of office facilities, including supplies, equipment, deliveries and maintenance arrangements.
• Act as a point of contact for routine client, supplier and internal enquiries, ensuring queries are handled professionally and efficiently.
• Assist with finance administration, including invoices, purchase orders, expenses and timesheets, liaising with external finance support where required.
• Maintain business records, trackers, contract information and project documentation.
• Support HR administration, including onboarding, staff records, training information and leave requests.

Skills

Organisational skills

Communication

Attention to detail

Time management

Tools

Outlook

Excel

Word

SharePoint

Teams

Job description

Administrator

Hourly Rate: 16.41 per hour Location: Wakefield City Centre Hours: Full-time, 37.5 hours per week Working pattern: Monday to Friday 8.30am-5pm (1 hour unpaid lunch break), with home working on Mondays Contract: Ongoing Temp Contract

About the Role

We are recruiting for an organised, proactive and adaptable Administrator join a professional organisation in a varied and rewarding role.

This is an excellent opportunity for someone who enjoys taking ownership of administrative processes, coordinating business activities and supporting a range of functions. Working closely with senior management and colleagues across the business, you will play an important role in ensuring the smooth day-to-day running of the organisation.

Key Responsibilities

• Provide day-to-day administrative support, including preparing correspondence, reports, presentations and other business documents.
• Maintain accurate records, filing systems, shared inboxes and electronic documentation.
• Coordinate meetings, appointments, diaries and events, including managing arrangements, suppliers, venues and communications.
• Support the smooth running of office facilities, including supplies, equipment, deliveries and maintenance arrangements.
• Act as a point of contact for routine client, supplier and internal enquiries, ensuring queries are handled professionally and efficiently.
• Assist with finance administration, including invoices, purchase orders, expenses and timesheets, liaising with external finance support where required.
• Maintain business records, trackers, contract information and project documentation.
• Support HR administration, including onboarding, staff records, training information and leave requests.

About You

• Previous experience in an administrative, business support or office coordination role.
• Excellent organisational skills and the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office 365, including Outlook, Word, Excel, Teams and SharePoint.
• Strong attention to detail and the ability to maintain accurate records.