Administrator

Clark Contracts; Newbridge; Remote; GBP 21,000 - 26,000; Full time

Job summary

Clark Contracts Ltd seeks a highly organised Administrator for our busy Newbridge office. The role involves front-desk reception, mail handling, document control, email support, and meeting room coordination, with collaboration across departments.

The ideal candidate has 3+ years in a fast-paced office, strong organisation and communication skills, and a positive, adaptable attitude. Administrative qualifications or construction industry experience are a bonus.

Qualifications

• At least 3 years of experience in an office or administrative role.
• Strong organisational and communication skills with an eye for detail.
• Positive, can-do attitude with a willingness to learn and adapt.
• Bonus: an administrative qualification or prior experience in the construction industry.

Responsibilities

• Provide a professional reception & switchboard service as the first point of contact.
• Handle mail and post in a timely, accurate manner.
• Oversee document control including scanning, filing and photocopying.
• Assist in managing email correspondence and maintaining drawing registers.
• Organise and prepare meeting rooms, including refreshments.
• Liaise with subcontractors to compile essential building documentation.
• Oversee stock and supplies across departments.

Skills

Organisational skills

Communication skills

Attention to detail

Education

Administrative qualification

Job description

Founded in 1978, Clark Contracts Ltd is a privately owned main contractor with several operating divisions; Construction, Fit Out, Refurbishment, Housing and Maintenance.We employ over 280 people with offices in the East and West of Scotland.

We are seeking a highly organised, proactive Administrator to join our busy Newbridge office. If you thrive in a dynamic, fast-paced environment and enjoy multitasking, this role could be the perfect opportunity for you.

Your responsibilities will be varied. Some of your key duties include:

• Professional Reception & Switchboard Management: Provide a warm and efficient first point of contact for all callers.
• Mail Handling: Ensure timely and accurate management of incoming and outgoing post.
• Document Control: Handle scanning, filing, and photocopying, ensuring impeccable document management.
• Email and Admin Support: Assist in managing email correspondence and maintaining drawing registers.
• Meeting Room Coordination: Organise and prepare meeting rooms, including refreshments (tea, coffee, lunches).
• Building Manual Compilation: Liaise with subcontractors to compile essential building documentation.
• Stock and Supplies: Oversee stationery inventory and assist with various administrative tasks across departments.

Candidate

You’ll be someone who enjoys working in a busy environment and can hit the ground running. Ideally the candidate will bring the following:

• Experience: At least 3 years of experience in an office or administrative role in a fast-paced setting.
• Skills: Strong organisational and communication skills, with an eye for detail.
• Attitude: A positive, can-do attitude with a willingness to learn and adapt.
• Bonus Points: An administrative qualification or prior experience in the construction industry, though not essential.

Candidates who apply for this role will have their data stored for the purposes of the recruitment process. The storage of your data complies with The General Data Protection Regulation. Full details of what is stored and how can be found in our Recruitment Privacy Notice.

We are an equal opportunities employer and welcome applications from all suitably qualified candidates.