Administrator

Capsticks Solicitors LLP; Leeds; Hybrid; GBP 21,000 - 30,000; Full time

Job summary

Capsticks Solicitors LLP is seeking a Legal Administrator in Leeds to provide essential support to fee-earners, helping maximise billable time and efficiency. The role involves managing diaries, travel arrangements, file openings/closings, ID checks and conflict checks, and assisting with client documentation.

Candidates should be highly organised, proactive and articulate, with strong MS Word/Excel and PDF skills, and experience with file management systems and CRM tools.

Qualifications

• Proficient in MS Word, Excel and PDF tools.
• Strong interpersonal and communication skills.
• Highly organised, proactive and able to work to tight deadlines.

Responsibilities

• Arrange calls, meetings and travel for fee-earners.
• Coordinate photocopying, printing and scanning.
• Open/close files, perform conflict checks and verify ID.
• Draft and issue client care documentation; maintain compliance records.
• Serve as a point of contact for clients and staff; handle queries.

Skills

MS Word

Excel

PDF tools

Interpersonal skills

Organised

Deadline driven

Communication

Tools

CRM software

File management system

Billing software

Job description

Location - Leeds

Hybrid Working

THE ROLE

The Legal Administrator’s principal role is to provide fee-earners with the support they need to provide legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential tasks..

MAIN DUTIES AND RESPONSIBILITIES

The main duties of a Legal Administrator will include:

• Arranging calls, meetings and travel;


• Coordinating photocopying, printing and scanning;


• Opening and closing of files, including running conflict checks, obtaining and verifying ID,, , electronic filing, record keeping and archiving of files;


• Assisting with drafting and issuing client care documentation;


• Maintaining compliance records;


• Acting as a point of contact for internal and external clients;


• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;


• Data entry and managing spreadsheets;


• Drafting general and basic correspondence as required;


• Maintaining Capsticks’ electronic file management system in accordance with departmental procedures and ways of working;


• Billing - working with the finance team to ensure that invoices are raised and issued in a timely manner;


• Track client payments and Purchase Order numbers;


• Fee earner expenses;


• Support seminar/event organisation;


• Updating and maintaining the internal CRM system;

SKILL SET

• Knowledge of Microsoft Word, Excel and PDF software


• Strong inter-personal skills


• Highly organised and proactive


• The ability to work to tight deadlines on a daily basis


• Conscientious, approachable and enthusiastic


• An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a \"one size fits all\" approach to adjustments so our team will work with you individually to understand more about your requirements.