Administrator

Brabners; Leeds; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Flexible hours

Pension

Life Insurance

Annual Leave 25 days

Wellbeing support

Career development

Job summary

Brabners in Leeds seeks an organised, proactive Legal Support Assistant to provide comprehensive PA and admin support to our Property Litigation, Housing Litigation and Real Estate teams. The role combines in-office days (Tue–Thu) with Fridays offering remote or office work, and may involve enterprise-level document management and billing tasks.

The successful candidate should excel in client service, be highly accurate and thrive in a fast-paced professional environment, with training available

Qualifications

• Excellent written and verbal communication.
• Strong organisational and time-management abilities.
• Ability to prioritise workloads and meet deadlines.
• Proactive, able to work on own initiative.
• Attention to detail and accuracy.
• Collaborative in a busy team environment.
• Proficiency in Microsoft Office applications.

Responsibilities

• Preparing Court documentation and forms.
• Assembling Court bundles and filing paperwork with the Court.
• Managing the team’s diary and deadlines.
• Handling post, printing, and outgoing correspondence.
• First point of contact for clients and external contacts.
• Onboarding new clients and matters, file opening.
• Supporting fee earners with matter administration.
• Managing monthly billing and related processes.
• Organising travel and accommodation.
• Preparing and submitting expense claims.
• Audio typing and transcription of documents.
• Maintaining electronic filing systems.
• Maintaining efficient admin systems and processes.
• Providing ad hoc administrative support as required.

Skills

Written and verbal comms

Organisational skills

Time management

Attention to detail

Team collaboration

Client service

Tools

Microsoft Office

Job description

THE ROLE & Team

We have an exciting opportunity for an organised, proactive and client-focused individual to join our Property Litigation, Housing Litigation and Real Estate teams in Leeds as an administrator. The role involves working in the office three days per week for the Property Litigation and Housing Litigation team (Tuesday to Thursday) and supporting our Real Estate team on Fridays, with the option to work either remotely or from the office on a Friday. It would suit someone who thrives in a fast-paced professional environment and takes pride in delivering excellent administrative and organisational support.

The successful candidate will provide comprehensive PA and administrative assistance to our fee earners, helping them maximise their fee-earning potential while ensuring clients receive an outstanding service.

Please note: Internally this role is called Legal Support Assistant.

KEY RESPONSIBILITIES

• Preparing Court documentation and forms
• Assembling digital and physical Court bundles and filing paperwork through the Court
• Managing the team’s diary including arranging meetings, appointments and key deadlines.
• Distributing the team’s incoming post and dealing with the team’s outgoing post, including printing.
• Acting as a first point of contact for clients, colleagues and external contacts.
• Managing new client and matter onboarding, including file opening and client inception processes.
• Supporting fee earners with matter management and general case administration.
• Managing the accurate and timely delivery of monthly billing requirements.
• Organising travel arrangements and accommodation where required.
• Preparing and submitting expense claims.
• Audio typing and transcription of correspondence and legal documents where required.
• Maintaining electronic filing systems and ensuring documentation is accurately recorded and stored.
• Implementing and maintaining efficient administrative systems and processes.
• Supporting the team with ad hoc administrative tasks as required.

ABOUT YOU

We're looking for someone who is highly organised, adaptable and committed to delivering excellent client service. You will ideally have previous litigation experience in a legal environment, although training can be given to the right candidate.

You will have:

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• The ability to prioritise workloads and meet competing deadlines.
• A proactive approach and the confidence to work on your own initiative.
• Excellent attention to detail and accuracy.
• Be able to work collaboratively with the other LSAs and suggest smarter ways of working, if appropriate.
• Proficiency in Microsoft Office applications.
• A professional and client-focused manner.
• Flexibility and adaptability within a busy team environment.

BENEFITS

• Competitive Salary
• Flexible approach to working hours
• Bupa/ Medicash
• Discretionary bonus opportunities
• Pension scheme
• Life Insurance & Income Protection Insurance
• 25 days Annual Leave plus flex bank holidays (increasing with service)
• Option to buy 10 additional days annual leave each year
• 2 My Days (in addition to your holiday entitlement)
• Additional discretionary annual leave days
• Enhanced Maternity, Paternity & Adoption Leave
• Career Development Opportunities
• Wellbeing and Mental Health Benefit (24/7 Employment Assistance Program & Support)

ABOUT US

Brabners is purpose-led independent law firm. A certified B Corp with award-winning environmental credentials, we seek to demonstrate that business can bring about positive change by being innovative, diverse and sustainable.

With over 200 years of history, we’re proudly anchored in the North but serve businesses and individuals across England and Wales.

We have won awards for being innovative at the Legal 500 Northern Powerhouse Awards and diverse as Manchester Law Society’s Equality, Diversity and Inclusion Champions. We are also recognised as one of the 25 best large companies to work for in the UK and have won The Legal 500 Future Lawyers awards for job satisfaction, quality of work, social life and work/life balance.