Administrator - Real Estate

Brabners LLP; Manchester; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive Salary

Flexible working hours

Pension scheme

Life Insurance & Income Protection

25 days Annual Leave + bank holidays

Job summary

Brabners’ Real Estate team in Manchester is seeking an organised, proactive Administrator to provide comprehensive PA and administrative support to fee earners, helping maximise fee earning potential while delivering outstanding client service.

The role covers onboarding, diary management, billing, document preparation, and filing within a collaborative, professional environment. Previous legal or professional services admin experience is advantageous.

Qualifications

• Highly organised and proactive with excellent written and verbal communication.
• Ability to prioritise multiple tasks in a fast-paced professional environment.
• Experience in admin or legal support is advantageous.
• Strong IT skills and attention to detail.

Responsibilities

• Act as a first point of contact for clients, colleagues and external contacts.
• Onboard new clients and matters, including file opening and client inception processes.
• Support fee earners with matter management and general case administration.
• Manage monthly invoicing and billing requirements.
• Diary management and scheduling of meetings and deadlines.
• Arrange travel and accommodation when required.
• Prepare and submit expense claims.
• Provide reminders to help fee earners meet deadlines.
• Audio typing and transcription where required.
• Assist with drafting and formatting legal documents and standard correspondence.
• Maintain electronic filing and documentation records.
• Support wider Real Estate team with ad hoc admin tasks.

Skills

Excellent communication

Organised

Time management

Proactive

Tools

Microsoft Office 365

Outlook

Job description

THE ROLE & TEAM

We have an exciting opportunity for an organised, proactive and client-focused individual to join our Real Estate team as an Administrator. This is a fantastic opportunity for someone who enjoys working in a fast-paced professional environment and takes pride in delivering exceptional administrative and organisational support.

The successful candidate will provide comprehensive PA and administrative assistance to our fee earners, helping them maximise their fee-earning potential while ensuring clients receive an outstanding service.

Our Real Estate team advises a wide range of clients across the property sector, supporting matters relating to:

• Development




• Investment and Asset Management




• Commercial Property Transactions




• Housing and Regeneration




• Property Management

Working closely with solicitors and partners, you will become an integral part of a collaborative and highly regarded team.

Please note: Internally this role is called Legal Support Assistant.

KEY RESPONSIBILITIES

• Acting as a first point of contact for clients, colleagues and external contacts.




• Managing new client and matter onboarding, including file opening and client inception processes.




• Supporting fee earners with matter management and general case administration.




• Managing the accurate and timely delivery of monthly billing requirements.




• Diary management, including arranging meetings, appointments and key deadlines.




• Organising travel arrangements and accommodation where required.




• Preparing and submitting expense claims.




• Providing reminders and administrative support to help fee earners manage deadlines and priorities.




• Audio typing and transcription of correspondence and legal documents where required.




• Assisting with the preparation, formatting and amendment of legal documents and standard correspondence.




• Maintaining electronic filing systems and ensuring documentation is accurately recorded and stored.




• Implementing and maintaining efficient administrative systems and processes.




• Supporting the wider Real Estate team with ad hoc administrative tasks as required.

ABOUT YOU

We're looking for someone who is highly organised, adaptable and committed to delivering excellent client service. You will ideally have previous administrative or legal support experience and be comfortable managing multiple priorities.

You will have:

• Excellent written and verbal communication skills.




• Strong organisational and time-management abilities.




• The ability to prioritise workloads and meet competing deadlines.




• A proactive approach and the confidence to work on your own initiative.




• Excellent attention to detail and accuracy.




• Strong IT skills, including experience using Microsoft Office applications.




• A professional and client-focused manner.




• Flexibility and adaptability within a busy team environment.




• Previous experience within a legal or professional services environment would be advantageous but is not essential.

BENEFITS

• Competitive Salary




• Flexible approach to working hours




• Bupa/ Medicash




• Discretionary bonus opportunities




• Pension scheme




• Life Insurance & Income Protection Insurance




• 25 days Annual Leave plus flex bank holidays (increasing with service)




• Option to buy 10 additional days annual leave each year




• 2 My Days (in addition to your holiday entitlement)




• Additional discretionary annual leave days




• Enhanced Maternity, Paternity & Adoption Leave




• Career Development Opportunities




• Wellbeing and Mental Health Benefit (24/7 Employment Assistance Program & Support)

ABOUT US

Brabners is purpose-led independent law firm. A certified B Corp with award-winning environmental credentials, we seek to demonstrate that business can bring about positive change by being innovative, diverse and sustainable.

With over 200 years of history, we’re proudly anchored in the North but serve businesses and individuals across England and Wales.

We have won awards for being innovative at the Legal 500 Northern Powerhouse Awards and diverse as Manchester Law Society’s Equality, Diversity and Inclusion Champions. We are also recognised as one of the 25 best large companies to work for in the UK and have won The Legal 500 Future Lawyers awards for job satisfaction, quality of work, social life and work/life balance.