Administrator

Capsticks LLP; Leeds; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Capsticks LLP in Leeds is seeking a Legal Administrator to support fee-earners by handling administrative tasks and client documentation, enabling lawyers to focus on fee-earning work.

You'll coordinate calls, meetings, travel, file opening/closing, drafting client care docs, billing support, data entry, and CRM updates, with a strong emphasis on accuracy and confidentiality.

Qualifications

• Experience supporting fee-earners in a legal environment.
• Excellent organisational and communication skills.
• Proactive approach with strong attention to detail.

Responsibilities

• Arranging calls, meetings and travel.
• Coordinating photocopying, printing and scanning.
• Opening and closing of files, including conflict checks and ID verification, electronic filing and archiving.
• Assisting with drafting and issuing client care documentation.
• Maintaining compliance records and CRM updates.
• Acting as a point of contact for clients and colleagues.
• Handling telephone queries and ensuring timely message passing.
• Data entry and spreadsheet management.
• Drafting general correspondence.
• Billing support with invoices and capstone of client payments.
• Track Purchase Order numbers and fee-earner expenses.
• Support seminar/event organisation.

Skills

Interpersonal skills

Highly organised

Proactive

Ability to meet deadlines

Conscientious

Enthusiastic

Capsticks knowledge

Tools

Microsoft Word

Excel

PDF software

Job description

THE ROLE

The Legal Administrator’s principal role is to provide fee-earners with the support they need to provide legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential tasks..

Location - Leeds

Hybrid Working

THE ROLE

The Legal Administrator’s principal role is to provide fee-earners with the support they need to provide legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential tasks..

Main Duties And Responsibilities

• Arranging calls, meetings and travel;
• Coordinating photocopying, printing and scanning;
• Opening and closing of files, including running conflict checks, obtaining and verifying ID,, , electronic filing, record keeping and archiving of files;
• Assisting with drafting and issuing client care documentation;
• Maintaining compliance records;
• Acting as a point of contact for internal and external clients;
• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
• Data entry and managing spreadsheets;
• Drafting general and basic correspondence as required;
• Maintaining Capsticks’ electronic file management system in accordance with departmental procedures and ways of working;
• Billing - working with the finance team to ensure that invoices are raised and issued in a timely manner;
• Track client payments and Purchase Order numbers;
• Fee earner expenses;
• Support seminar/event organisation;
• Updating and maintaining the internal CRM system;

SKILL SET

• Knowledge of Microsoft Word, Excel and PDF software
• Strong inter-personal skills
• Highly organised and proactive
• The ability to work to tight deadlines on a daily basis
• Conscientious, approachable and enthusiastic
• An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements.