Administrator

HS2 Ltd.; Coventry; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Flexible working options

Free parking

Travel allowance (where eligible)

Family-friendly policies

Wellbeing support

Flu vaccinations

Job summary

HS2 Ltd. in Coventry seeks an organized administrator to support the Midlands project’s document control team. You will help manage documentation and meetings, ensuring accuracy and compliance.

Role involves uploading to the EDMS, quality checks, coordinating with the document control team, and assisting with minute-taking and action planning. Training may be provided for the right candidate.

Qualifications

• Previous experience in office management and/or administrative assistance preferred.
• Training can be provided for the right candidate.
• Prior experience in a customer interfacing role.
• Excellent organisational skills.
• Good communication skills, both written and verbal.
• High accuracy rate and attention to detail.

Responsibilities

• Uploading documents on to the EDMS (BC).
• Perform soft quality checks on formatting of documents before uploading.
• Issuing documents to document control team.
• Liaising with document control team to achieve best practice and ensure timely delivery of documents.
• Schedule, coordinate and arrange internal and external meetings.
• Support on minute taking, preparing documents and action planning.

Skills

Office management

Administrative assistance

Customer interfacing

Organisational skills

Communication skills

Attention to detail

Tools

EDMS

Job description

HS2, Britain’s new high-speed railway is at peak construction. Balfour Beatty VINCI is HS2’s construction partner in the Midlands, responsible for delivering 90km of the route, from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

Now is a great time to join us and be part of a diverse team of nearly 9,000 people from over 80 nationalities working together to deliver major assets including bridges, tunnels and viaducts. Whether onsite or officed based all colleagues have a key part to play in delivering this critical transport infrastructure project.

Location:

Based in Coventry - the South Region comprises Sublots 2B, 2A and 1A Long Itchington Wood. It stretches for approximately 39.2km from Finham Brook to Southam through a mixture of rural and suburban landscapes

• Uploading documents on to the EDMS (BC)
• Perform soft quality checks on formatting of documents before uploading
• Issuing documents to document control team
• Liaising with document control team to achieve best practice and ensure timely delivery of documents
• Schedule, coordinate and arrange internal and external meetings
• Support on minute taking, preparing documents and action planning
• Previous experience in office management and/or administrative assistance preferred. However, training can be provided for the right candidate if had no previous direct experience, but candidate can demonstrate the below attributes.
• Prior experience in a customer interfacing role
• Have excellent organisational skills
• Have good communication skills, both written and verbal
• Have a high accuracy rate and attention to detail

Applicants must have the right to work in the UK to be considered.

Why Join Us:

Flexible working options

Free parking & travel allowance (where eligible)

Family-friendly policies

Wellbeing support & flu vaccinations

About Us

Balfour Beatty VINCI is a joint venture with over 30 years of experience delivering iconic infrastructure, including the Channel Tunnel, Crossrail, and upgrading some of the UK’s busiest motorways. On HS2, we’re building everything from viaducts and tunnels to bridges and embankments across the West Midlands.

Diversity & Inclusion

We’re proud to be an inclusive employer, welcoming people from all backgrounds, abilities and neurodiversities. As a Disability Confident Leader, we encourage applications from candidates with disabilities.

Flexible Working

We’re open to discussing flexible working arrangements to suit your needs, aligned with project requirements.