Administrator

Amey; Birmingham; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

Remuneration - Competitive salary

Holidays - 24 days + bank holidays

Pension scheme

Flexible benefits

Job summary

Amey is seeking an on-site Administrator at HMP Birmingham to support decision makers with confidential information handling, reporting, and day-to-day administration. The role contributes to safe, compliant, and timely maintenance delivery on prison sites.

You will manage timekeeping, coordinate information flow, and support HS standards across the contract while building relationships with HMPS teams and colleagues. A strong IT baseline and database familiarity are essential.

Qualifications

• Experience/use of Microsoft packages/IT literate.
• Excellent ability to manage timekeeping and prioritise workload.
• Good communication skills.
• Able to develop and maintain good working relationships.
• Familiar with/exposure to management systems or other similar data entry and reporting database applications.

Responsibilities

• Process and handle confidential information with discretion.
• Responsible for ensuring H&S standards are achieved across the contract.
• Assist with the delivery of services to the client using a case management system.
• Receive and disseminates information to other team members to ensure service delivery.
• Share information to ensure HMPS needs are met. Work with HMPS on site vetting team to aid in the onboarding of new starters.
• Input to and maintain spreadsheets/databases/systems and produce and collate reports.
• Raise purchase orders and arrange payment of invoices.
• Support both local and business zero carbon programmes, working towards zero carbon in a strategic and lean manner as and where it is appropriate.
• Take direction from Site Manager and wider team members.
• Handle all other reasonable requests as determined by your line manager.

Skills

IT literate

Time management

Communication skills

Relationship building

Data entry

Tools

Microsoft Office

Case management system

Job description

Title: Administrator
Requisition ID: 13171
We are excited to offer a fantastic opportunity for an on-site Administrator to join our Ministry of Justice (MoJ) team in HMP Birmingham.
At Amey, we’re supporting our justice client, His Majesty’s Prison and Probation Service (HMPPS) by providing them with safe, clean and efficient prisons.
By using our facilities management expertise, we help keep 60 secure premises across England and Wales running smoothly.
The Administrator plays an important part in ensuring the planned and reactive maintenance work within the prisons is carried out in a safe, compliant and timely manner.

What You Will Do

• Process and handle confidential information with discretion.
• Responsible for ensuring H&S standards are achieved across the contract.
• Assist with the delivery of services to the client using a case management system.
• Receive and disseminates information to other team members to ensure service delivery.
• Share information to ensure HMPS needs are met. Work with HMPS on site vetting team to aid in the onboarding of new starters.
• Input to and maintain spreadsheets/databases/systems and produce and collate reports.
• Raise purchase orders and arrange payment of invoices.
• Support both local and business zero carbon programmes, working towards zero carbon in a strategic and lean manner as and where it is appropriate.
• Take direction from Site Manager and wider team members.
• Handle all other reasonable requests as determined by your line manager.

What You Will Bring

• Experience/use of Microsoft packages/IT literate.
• Excellent ability to manage timekeeping and prioritise workload.
• Good communication skills.
• Able to develop and maintain good working relationships.
• Familiar with/exposure to management systems or other similar data entry and reporting database applications.

We welcome applications from a diverse range of candidates.
Prison Security Clearance will be required (Amey will support you through this process).

Why join Amey?

At Amey, we work on long-term stable contracts so you can plan a long-term career with us. We have been awarded Platinum status by Investors in People which underscores our commitment to supporting our people across every part of our organisation, enabling them to shine. Whether you are starting your career, returning to the workplace or can bring your professional expertise and skills, there is a place for you here.

Our benefits

are designed to help you thrive at work and in your home life. You will have the flexibility to choose benefits and development opportunities that are best for you.

• Remuneration - Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions.
• Career Growth: Shine in your career with advancement opportunities to roles like Regional Business Coordinator or Facilities Team Leader.
• Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth.
• Holidays - Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days.
• Pension - Generous pension scheme, with extra contributions from Amey.
• Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership.
• Exclusive Discounts - Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
• Give Back to community - Two Social Impact Days each year, for volunteering and fundraising opportunities.
• Family friendly policies for new parents or if you provide care for a dependant.
• Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey.

About Amey

Who we are

Amey is a global, integrated infrastructure consultancy and operations partner. We design, deliver, protect, and maintain critical assets and systems.

What We Do

We advise, design, finance, deliver, and enhance civic, transport, and defence systems. By combining strategic intelligence, engineering, infrastructure finance, and operational expertise, we create secure, resilient, compliant, and high-value outcomes across the lifecycles of new and legacy assets

To find out more visit our website

amey.co.uk/careers

Application Guidance and Diversity & Inclusion

At Amey we constantly evolve how we work to reflect the different needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We believe everyone deserves an opportunity to shine.

As a disability confident leader, we’re proud to guarantee applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at [e-mail] to discuss any access needs, reasonable adjustments or additional support that you may require at any point during the recruitment process.

Apply today

We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible

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