Administrative Support Coordinator

TN United Kingdom; United Kingdom; On-site; GBP 28,000; Full time

Job summary

An established industry player is seeking a highly organised Administrative Support Coordinator to ensure smooth office operations in the Fire & Security sector. This role involves managing appointments, coordinating schedules, and handling data uploads. The ideal candidate will possess strong organisational and communication skills, with a keen attention to detail. Join a dynamic team that values personal and professional growth, and contribute to essential administrative functions in a supportive environment. This is a fantastic opportunity for someone looking to make a meaningful impact in a growing industry.

Qualifications

• Minimum of 2 years’ experience in a business administration role.
• Strong organisational skills and excellent communication abilities.

Responsibilities

• Coordinate and schedule appointments for stakeholders.
• Upload and manage data on internal and external portals.

Skills

Organisational Skills

Communication Skills

Attention to Detail

Microsoft Office Suite

Diary Management

Portal Management

Job description

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Client:

CBW Staffing Solutions

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

16517246149d

Job Views:

18

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

Job Specification: Administrative Support Coordinator

Location: London Borough of Bexley
Position: Administrative Support Coordinator
Salary: £28,000 per annum
Working Hours: 8:00 AM – 5:00 PM, Monday to Friday

Role Overview: We are looking for a highly organised and proactive Administrative Support Coordinator to join our client in the Fire & Security industry. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office by managing appointments, coordinating engineers' schedules, and uploading data to internal and external portals. This is an excellent opportunity for someone with strong administrative skills and an eye for detail to contribute to a growing team in the passive fire sector.

You will have the chance to work as part of a dynamic and supportive team, with room for personal and professional growth within the company.

Key Responsibilities:

• Appointment Scheduling: Coordinate and schedule appointments for both internal and external stakeholders.
• Diary Management: Organise and maintain engineers’ schedules, ensuring efficient appointment management and conflict resolution.
• Portal Management: Upload and manage data on both internal and external portals, ensuring accuracy and timely updates.
• Communication: Liaise with engineers, clients, and external service providers to ensure the efficient completion of administrative tasks.
• General Office Support: Assist with filing, document preparation, and data entry to support the team’s needs.
• Reporting: Help with reporting tasks and maintain organised, accurate records for easy access.

Key Skills & Experience:

• Minimum of 2 years’ experience in a business administration role, ideally within the passive fire industry or a related sector.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• High level of attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and effectively manage priorities.
• Experience with internal/external portals and scheduling software is preferred, but not essential.

Desirable Attributes:

• Experience in the fire & security industry, particularly in passive fire protection.
• Ability to work both independently and as part of a team, contributing to a collaborative work environment.
• A friendly, approachable, and professional demeanor.