Administrative Specialist

DSV Road GmbH; Raunds; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Enhanced Annual Leave Entitlement

Salary Sacrifice Car Scheme for Ultra‑

Job summary

DSV – Global transport and logistics is seeking an Administrative Specialist to join the Finance & Administration team in Raunds. You will generate invoices, manage POs, and coordinate financial processes to support operational sites.

The role emphasizes accuracy, data handling, and cross-team collaboration in a fast-paced logistics environment. Ideal candidates have admin experience, strong organisation, and proficiency in Excel/Outlook.

Qualifications

• Experience in an administrative role with attention to accuracy.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent communication and relationship-building across teams.
• Proactive, customer-focused approach and detail-oriented mindset.
• Competence with Microsoft Office, especially Excel and Outlook.

Responsibilities

• Generate and validate customer invoices using data from operations and finance.
• Raise and manage purchase orders in collaboration with sites.
• Support PO reconciliation and maintain records.
• Manage transport cost matching and investigate discrepancies.
• Process vendor invoices within service levels and monitor inboxes.
• Order site consumables and maintain admin records.
• Share knowledge and cross-train teammates; ensure policy compliance.

Skills

Organisational skills

Attention to detail

Communication skills

Customer-focused approach

Independent work

Tools

Excel

Outlook

CargoWise/CargoWrite/CargoLink

Job description

Administrative Specialist –Central Invoicing

Location: Raunds

Mon-Fri:9am-5pm

Start here. Go anywhere.

We are looking for an Administrative Specialist to join our Finance & Administration team in our Contract Logistics Division. In this role, you will play an important part in supporting our operational sites through accurate invoicing, purchase order management, financial administration, and process coordination. Your work will help ensure financial accuracy, operational efficiency, and excellent service for both internal and external stakeholders. This is an excellent opportunity for someone who enjoys working with data, administration, and finance processes while being part of a collaborative and supportive team. As our department continues to grow, you will have the opportunity to develop new skills, share knowledge with colleagues, and contribute ideas that improve the way we work.

What will you be doing?

• Generate and validate customer invoices using operational and financial data.
• Ensure invoice accuracy, integrity, and timely completion.
• Raise and manage purchase orders while working closely with operational sites.
• Support purchase order reconciliation activities and maintain accurate records.
• Manage transport cost matching activities and investigate discrepancies where required.
• Process vendor invoices within agreed service levels.
• Monitor and manage shared inbox communications, ensuring timely responses
• Order site consumables and maintain administration records.
• Support colleagues through knowledge sharing and cross-training activities.
• Maintain compliance with company policies, financial controls, and operational procedures.
• Contribute ideas that improve efficiency, accuracy, and service delivery.

About You

• Previous experience in an administrative role.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent attention to detail and commitment to accuracy.
• Effective communication skills with the ability to build relationships across multiple teams.
• A positive, proactive, and customer-focused approach.
• Good Microsoft Office skills, particularly Excel and Outlook.
• Ability to work independently while also contributing to team success.

It would be great if you also have

• Experience working with invoicing processes.
• Knowledge of KPI reporting.
• Experience using CargoWise, CargoWrite, CargoLink, or similar logistics systems.
• Experience working in a logistics, supply chain, or transport environment.

What can we offer you?

Competitive Salary Package and an opportunity to be a part of and grow within a driven and successful company, with a team of 160,000, operating in over 90 countries.

In addition, we can offer access to a selection of employee benefits, such as:

• Enhanced Annual Leave Entitlement from your start, which increases with length of service.
• Salary Sacrifice Car Scheme for Ultra-Low Emissions Cars
• Salary Sacrifice Cycle Scheme
• WeCare App, for support with physical and mental wellbeing, including access to GPs for you and your dependents.
• LifeWorks app for access to cashback and discounts on high street and online brands.
• Life Insurance and which includes access to expert probate support.

Please be aware that all successful candidates will undergo necessary right-to-work checks and certain sites require 5-years’ worth of referencing and criminal record checks.

We do not accept CV details from Recruitment Agencies unless DSV have engaged directly regarding the role requirements beforehand.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.