Administrative & Scheduling Specialist

Vanguard; Malvern; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Vanguard is seeking an experienced administrative professional to support a busy department in Malvern, providing calendar management, meeting coordination, and high-quality document preparation. The role requires coordination with the internal team to drive priorities and ensure operational excellence.

Requires at least two years of administrative or secretarial experience and a high school diploma or equivalent; an Associate's degree is preferred.

Qualifications

• Minimum of two years administrative or secretarial experience.
• High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.

Responsibilities

• Communicates continuously with the Vanguard internal administrative team to coordinate coverage, help drive priorities forward, anticipate needs, and ensure operational excellence.
• Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.
• Orders and inventories department office supplies as needed. Monitors expenditures.
• Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
• Maintains calendar for department.
• Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.
• Participates in special projects and performs other duties as assigned.

Skills

Administrative experience

Secretarial experience

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Vanguard is seeking an experienced administrative professional to support a busy department in Malvern, providing calendar management, meeting coordination, and high-quality document preparation. The role requires coordination with the internal team to drive priorities and ensure operational excellence.

Requires at least two years of administrative or secretarial experience and a high school diploma or equivalent; an Associate's degree is preferred.