Administrative Officer

Agincare; Fareham; On-site; GBP 19,000 - 24,000; Part time

Job summary

All's Well School in Fareham is seeking an Administrative Officer to support day-to-day operations and safeguarding. You will work closely with the Headteacher to run attendance, communications and school systems efficiently.

The role focuses on maintaining records, coordinating visits, and ensuring policies are up-to-date to help staff support children to reach their potential.

Qualifications

• Strong organisational and administrative skills.
• Excellent communication and interpersonal skills.
• Experience with safeguarding in an educational setting.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office and digital management systems.

Responsibilities

• Lead and coordinate the school's administrative functions.
• Monitor and manage attendance processes and reporting.
• Act as the school's Educational Visits Coordinator (EVC).
• Support safeguarding administration, including CPOMS management and staff compliance checks.
• Coordinate purchasing and maintenance requirements.
• Support SB2 and wider compliance processes.
• Maintain school policies and administrative records.
• Manage day-to-day operation of school systems (Compass, CPOMS).
• Coordinate the school calendar and key events.
• Manage communications with parents and carers.
• Maintain content on the school website.
• Prepare and distribute meeting minutes and briefing notes.
• Produce and maintain organisational records, documentation and contact information.

Skills

Organised

Communication

Multitasking

MS Office

Digital systems

Confidential information

Safeguarding

Flexibility

Child support

Tools

Compass

CPOMS

Job description

The following content displays a map of the jobs location - Fareham

32 hours per week, 41 weeks a year (term time)

£21622.40 per year (pro rated)

Working Hours:

32 hours per week, 41 weeks a year (term time)

Location:

Fareham

Closing Date:

22/10/2026

Department:

Administration & Business Support

Region:

South East

Business Unit:

Children's Services

Job Introduction

At All's Well School, we believe every young person deserves the opportunity to feel safe, valued and successful.

We support children and young people to overcome barriers, build confidence and achieve outcomes they may never have thought possible.

We're looking for an organised and proactive Administrative Officer to join our team. Working closely with the Headteacher and wider school team, you'll play a key role in the smooth day-to-day running of the school, helping to ensure our systems, communication and operational processes are effective, compliant and child-centred.

This is an opportunity to be at the heart of a school that changes lives, providing the administrative foundation that allows staff to focus on supporting every young person to reach their potential.

What you'll be doing

As our Administrative Officer, you'll be at the centre of school life, helping to ensure everything runs smoothly behind the scenes. From managing attendance and safeguarding administration to coordinating communications, compliance and key school systems, you'll play an important role in creating an environment where staff and pupils can thrive.

You will:

• Lead and coordinate the school's administrative functions.
• Monitor and manage attendance processes and reporting.
• Act as the school's Educational Visits Coordinator (EVC).
• Support safeguarding administration, including CPOMS management and supply staff compliance checks.
• Coordinate purchasing and maintenance requirements.
• Support SB2 and wider compliance processes.
• Maintain school policies and administrative records.
• Manage the day-to-day operation of school systems, including Compass and CPOMS.
• Coordinate the school calendar and key events.
• Manage communications with parents and carers.
• Maintain content on the school website.
• Prepare and distribute meeting minutes and briefing notes.
• Produce and maintain organisational records, documentation and contact information.

What we're looking for:

We're looking for someone who is highly organised, proactive and takes pride in getting the details right. You'll be confident managing competing priorities, building strong relationships and keeping things running efficiently in a busy school environment. You'll have:

• Strong organisational and administrative skills.
• Excellent communication and interpersonal skills.
• The ability to manage multiple priorities and work independently.
• Confidence using Microsoft Office and digital management systems.
• The ability to handle sensitive and confidential information appropriately.
• An understanding of safeguarding within an educational setting.
• A flexible, positive and solution-focused approach.
• A genuine commitment to supporting children and young people to achieve their potential.

Why join All's Well School?

Every member of staff at All's Well School plays an important role in transforming young lives. Whether you're supporting safeguarding processes, communicating with families, coordinating visits or ensuring key information is accurate and accessible, your work will have a direct impact on the experience of our pupils and staff.

You'll join a dedicated, supportive team committed to creating opportunities for young people to succeed and providing an environment where they can feel safe, respected and able to thrive.

Safeguarding

All's Well School is committed to safeguarding and promoting the welfare of children and young people. This role is exempt from the Rehabilitation of Offenders Act 1974 and successful applicants will be subject to enhanced safeguarding checks, including an Enhanced DBS check, children's barred list check, employment references and all other safer recruitment requirements.