Administration Officer

Maybury Primary School; Hull and East Yorkshire; On-site; GBP 26,000 - 27,000; Full time

Job summary

Maybury Primary School is seeking an Administration Officer to join a busy school office team. You will handle a broad range of high-level administrative duties, manage pupil admissions, maintain accurate records in Arbor MIS and provide data-driven insights to staff.

The role requires strong organisational and safeguarding awareness, with GCSE English and Maths at grade A-C or equivalent. Permanent, term time plus five days contract, with a start date as soon as possible.

Qualifications

• To perform a comprehensive range of high level administrative tasks including complex or sensitive reports and correspondence, monitoring and reconciling budgets as required.
• To provide authoritative advice and guidance to all stakeholders with regard to school policies, processes and services, including handling complex queries.

Responsibilities

• Take responsibility for the organisation of events and excursions including booking venues, arranging transport, issuing invitations, compiling paperwork and overseeing financial matters.
• To create, manage and manipulate data relating to admissions, asset management, finance, health & safety, sickness absence, student and staffing, producing bespoke and complex reports.
• To ensure all members of staff have access to accurate and meaningful pupil data from the MIS.
• Responsible for administering health & safety issues and asset management for the school, maintaining accurate records.

Skills

High-level admin tasks

Budget monitoring

Data analysis

Stakeholder guidance

Education

GCSE English & Maths

Tools

Arbor MIS

Job description

ADMINISTRATION OFFICER

MAYBURY PRIMARY SCHOOL

Grade & Scale point: 4, SCP 5-7

Salary: £26,428 - £27,274 FTE, £22,752 - £23,480 Actual, £13.70 - £14.14/hr
Hours of work: 37 hrs/wk, Monday – Thursday, 8am-4pm, Friday, 8am-3.30pm
Contract: Permanent, Term time + 5 days (195 days)
Start date: As soon as possible following pre-employment checks

We are delighted to offer an exciting opportunity for a dedicated, enthusiastic and highly organised Administration Officer to join our friendly and supportive team. As our "Head of First Impressions", you will be a calm, confident and professional communicator who thrives in a busy environment.

You will be responsible for a range of administrative duties, including managing pupil admissions, maintaining accurate records within our MIS (Arbor), providing meaningful pupil data to staff, and supporting the smooth and efficient day-to-day running of the school. You will have excellent communication and organisational skills, experience of working collaboratively with children and colleagues, and an understanding of safeguarding practices. A first aid qualification would be an advantage, although training can be provided.

As a successful and inclusive school, we are committed to ensuring every child is valued and supported to achieve their full potential. In return, you will join a dedicated and welcoming team with a strong sense of community, where your contribution will be recognised and where you will have the opportunity to make a positive difference to the lives of our children every day.

JOB REQUIREMENTS

• To perform a comprehensive range of high level administrative tasks including complex or sensitive reports and correspondence, monitoring and reconciling budgets as required
• To provide authoritative advice and guidance to all stakeholders with regard to school policies, processes and services, including handling complex queries
• Take responsibility for the organisation of events and excursions including booking venues, arranging transport, issuing invitations, compiling paperwork and overseeing financial matters
• To create, manage and manipulate data relating to admissions, asset management, finance, health & safety, sickness absence, student and staffing, producing bespoke and complex reports
• To ensure all members of staff have access to accurate and meaningful pupil data from the MIS
• Responsible for administering health & safety issues and asset management for the school, maintaining accurate records

THE SUCCESSFUL CANDIDATE WILL HAVE

• GCSE English and Maths Grade A-C (or equivalent)
• Experience of supervising and motivating staff
• Experience of development, management and operation of administrative systems
• Ability to use ICT skills to analyse data
• Ability to work using own initiative, setting targets to meet the needs of the school

AS A MEMBER OF HUMBER EDUCATION TRUST, WE OFFER

• Commitment to securing the very best provision and outcomes for all children.
• A Trust with expertise in every area of the curriculum, both in primary and special settings, through our Teaching & Learning Ambassadors and peer networks.
• Outstanding individually tailored continual professional development for staff at all levels.
• Staff who feel valued and supported in their roles.
• A caring and safe environment where we recognise the diverse needs of our community, ensuring our young people from all backgrounds thrive.
• Ethical working with mutual respect and collaboration.

CONDITIONAL OFFER

Any offer of employment to this post will be subject to receipt of a satisfactory enhanced disclosure from the Disclosure Barring Service, Children’s Barred List Check, Section 128 check where applicable, identity checks, medical clearance, proof of qualifications, satisfactory references and eligibility to work in the UK checks. Shortlisted candidates will be subject to an online search and required to complete a self-declaration of their criminal record.

SAFEGUARDING STATEMENT

Humber Education Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.