Admin Officer (with Receptionist Duties)

Wembley Manor; Greater London; On-site; GBP 17,000 - 21,000; Part time

Job summary

The Rise Partnership Trust is seeking a friendly, organised Admin Officer with Reception Duties to join our school community in Greater London. Working closely with the Office Manager and Headteacher, you will be the first point of contact for parents, visitors, pupils and staff, managing a busy workload with accuracy and confidentiality.

Your role includes general administration, reception duties, handling enquiries, maintaining school records, supporting events, ordering supplies, and

Responsibilities

• General administration and reception duties.
• Manage enquiries and correspondence with accuracy and confidentiality.
• Maintain school records and support events and meetings.
• Order supplies and assist with EHCP annual reviews.
• Support pupil data and attendance processes using Arbor.

Job description

We are looking for a friendly, organised and proactive Admin Officer with Reception Duties to join our school community and play a key role in the smooth day-to-day running of the school.

Working closely with the Office Manager and Headteacher, you will provide a welcoming and professional first point of contact for parents, visitors, pupils and staff. You will be someone who enjoys working with people, can manage a busy and varied workload, and takes pride in delivering accurate, efficient and confidential administrative support.

The role is varied and includes general administration, reception duties, managing enquiries and correspondence, maintaining school records, supporting events and meetings, ordering supplies and assisting with the administration of EHCP annual reviews. You will also support pupil data and attendance processes, including using Arbor to maintain accurate records and produce reports.

As a key member of the school office team, you will need to communicate confidently and sensitively, respond calmly to emerging issues and be able to prioritise competing demands. You will work collaboratively with colleagues across the school while also using your own initiative to ensure tasks are completed effectively and to a high standard.

Safeguarding, confidentiality and data protection are central to the role. You will help maintain a safe, welcoming and well-organised school environment and will be expected to uphold the school's values, policies and commitment to inclusion and equality.

This is an excellent opportunity for an individual who is positive, approachable, highly organised and committed to making a difference to the experience of pupils, families and staff. We are looking for someone who can build strong relationships, embrace a varied workload and contribute positively to the wider life and ethos of the school.

Working Hours

Monday - Friday 9.30am - 2.30pm

Equality Statement

We treat all of our employees equally and without compromise since, as a Trust, we are passionate about diversity and understand that, regardless of any protected characteristics, each of us brings something special to the role. Throughout our hiring and employment procedures, we are dedicated to upholding equality and fairness and refraining from discrimination on any basis.

Safeguarding Statement

The Rise Partnership Trust take its’ responsibilities in relation to safeguarding and child protection very seriously. All appointments to the school are subject to Enhanced Disclosure by the Disclosure and Barring Service and comprehensive pre-employment checks.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.