Administrative Officer

Action for Children; Belfast City District; Hybrid; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Annual leave 29 days + bank holidays

Buy/sell leave option

Wellbeing day

Professional training opportunities

Pension with employer contribution up

Blue Light Card discounts

Job summary

Action for Children in Belfast, Northern Ireland, is seeking an Administrative Officer to provide proactive administrative support to operational teams. The role is permanent, 35 hours per week, with hybrid working (3 days in office, 2 days at home).

The successful candidate will manage records, coordinate meetings, prepare reports and correspondence, and contribute to a well-organised office environment. Training and development opportunities are available; closing date is 22 September 2026.

Qualifications

• Experience of working independently to plan and manage your own workload to meet deadlines.
• Confident communicator with the ability to deliver written and verbal communication effectively.
• Proficiency with Microsoft Word, Excel and Outlook.
• Business Administration NVQ Level 2 or equivalent experience.

Responsibilities

• Provide administrative and front of house support to meet service objectives.
• Retain accurate records of financial transactions and manage data input.
• Organise and coordinate meetings including venue, refreshments, agendas and minutes.
• Produce written, verbal and electronic correspondence as directed.
• Undertake desktop research and support preparation of presentations and reports.

Skills

Time management

Communication

Independent working

Organisational skills

Education

Business Administration NVQ Level 2

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Officer.

Salary:£24,546.32 per annum.

Location:Belfast, Northern Ireland – Hybrid working 3 days in office/2 days at home.

Contract/Hours:Permanent – 35 hours per week.

Benefits:

• A generous annual leave entitlement of 29 days PLUS bank holidays.
• Up to 5 more days leave for continuous service plus the option to buy and sell leave.
• As part of our commitment to staff wellbeing, you’ll receive a paid annual Wellbeing Day to use however you choose, supporting a healthy balance between work and life.
• Gain professional qualifications with excellent training, and development opportunities.
• Flexible maternity, adoption, and paternity packages.
• A pension with a up to a 7% employer contribution rate. Plus, if you pay in to the pension you will receive life assurance cover.
• Blue Light Card eligibility with 15,000 discounts from national retailers.

Vulnerable children in the UK need your help

Wherever you work in the Action for Children family, you'll be helping to change the lives of the most vulnerable children in the UK.

Last year, we helped more than 687,000 children and families across the UK. From direct work in communities to national campaigning, we are focused on making sure every child has a safe and happy childhood, and the foundations they need to thrive.

Why Action for Children?

Action for Children is a UK-wide children’s charity. We have been finding stable, loving homes for children who need them, for 150 years. The skills and experience we have gained during this time have helped us become experts in finding the best possible match between children and foster carers. As we are smaller than many other fostering and adoption agencies, we can offerour foster carers and adopters’ high levels of training and support, and a friendly and personal touch. As a charity our commitment is to getting things right for children, not for shareholders.

We have been providing a dependable fostering service in Northern Ireland since 2006. During this time, we have developed a strong working relationship with all five Health and Social Care Trusts.

At the heart of Action for Children Fostering in Northern Ireland is the well-being of the fostered children and young people, the foster parents and families, our staff and colleagues. We are a family centred service committed to providing safe and happy childhoods.

A bit about the role

In this permanent role of Administrative Officer, you will provide an effective, efficient and proactive administrative support service to meet the needs of operational teams to achieve their agreed service objectives.

How you'll help to create brighter futures

As an Administrative Officer, you’ll be:

• Working collaboratively as part of a team or individually to provide a range of administrative and front of house support tasks utilising organisational policies, procedures and digital systems.
• Retain current and accurate records of financial transactions, through the input and retrieval of data through information systems.
• Organising and progressing the full range of activities associated with the management and provision of business meetings, ensuring efficient and effective planning, addressing timelines, notifying participants, venue\location (including use of digital technology), refreshments, agenda preparation, minuting and progress chasing agenda items and follow up actions.
• Providing written, verbal and e-correspondence, as directed by management and operational colleagues, ensuring prompt, courteous and appropriate responses.
• Undertaking desktop research on behalf of colleagues and management.
• Producing or supporting the production of presentations, written and financial reports for management.

Let's talk about you

Ideally you will have:

• Experience of working independently to plan and manage your own workload to meet organisational deadlines and shared goals, will be essential.
• Business Administration S/NVQ Level 2 desirable or work-related experience.
• Confident communicator with the ability to deliver and manage basic written and oral communication effectively.
• A high understanding of Microsoft package specifically Word, Excel, and Outlook.
• Good attention to detail, highly organised and adaptable to accommodate the needs of the service.

Closing date: Tuesday 22nd September 2026.

Interviews will be conducted on 1st October 2026 at Action for Children, Loughshore House, 10 Heron Road, Belfast, BT3 9LE.

Please note we are unable to offer visa sponsorship for thisrole.

There are five sections to complete: Personal Details, CV, Supporting Statement & Information, Equality & Diversity, Submission & Declaration.

To be eligible for this position you must complete an Access NI Basic Disclosure.

Having a criminal record will not necessarily be a bar to obtaining a position.

A copy of the Access NI Code of Practice can be found here.

Policies on Recruitment of Ex-Offenders & Access NI Disclosure Handing Policy are also available on demand.

Diversity, equality and inclusion

AtActionforChildren,we'rededicatedto building a diverse,inclusive, and authentic workplace.

Weactivelyencourageapplicationsfrom Black & Global Majority and disabled candidates as they areunder-representedwithinActionforChildren. We want to takedeliberateand purposefulactionto ensure equalopportunityto all groups in society and forActionforChildren.

Don't meet every single requirement?

If you're excited about this role but your experience doesn't align perfectly with the job description, we'd love you to apply anyway. You might just be the perfect person for this role, or another role within the Action for Children family.

Want to know more about Action for Children?

Find us on Linkedin, Facebook or YouTube to get to know us better.