Administrative Coordinator

Jobsinkent; Sevenoaks; On-site; CAD 53,000 - 57,000; Full time

Job summary

Sevenoaks Heating Co. is seeking an Administrative Coordinator to join the friendly office team in Sevenoaks. This varied role focuses on keeping everything running smoothly, supporting customers, engineers and colleagues with calm, professional service.

You will coordinate appointments, update records and manage documentation to ensure jobs stay on track. A proactive, organized candidate with strong people skills will thrive in this welcoming environment.

Qualifications

• Previous administration or coordination experience.
• Strong coordination skills.
• Confidence speaking with customers and colleagues.
• Good attention to detail.
• Strong organisational and time-management skills.
• A comfortable working knowledge of Microsoft Office.
• The ability to juggle different tasks and priorities.
• A positive, helpful and team-focused attitude.

Responsibilities

• Coordinating appointments, booking and engineer diaries.
• Speaking with customers by phone and email.
• Updating job details and maintaining accurate records.
• Preparing paperwork, reports and general documentation.
• Liaising with engineers and internal teams.
• Following up on outstanding information and appointments.
• Supporting with quotes, invoices and job administration.
• Handling general office and customer enquiries.
• Helping prioritise urgent jobs and changing schedules.
• Providing day-to-day administrative support across the business.

Skills

Coordination skills

Customer communication

Time management

Organisational skills

People skills

Microsoft Office

Tools

Microsoft Office

Job description

FABULOUS OPPORTUNITY FOR A FABULOUS COMPANY!

Administrative Coordinator | Sevenoaks | £28,000-£30,000

Looking for a varied admin role where you can stay busy, get involved, and be part of a genuinely lovely team?

We're recruiting for an established heating company in Sevenoaks looking for a confident, organised Administrative Coordinator to become a key part of their friendly and supportive office team.

This is a brilliant opportunity for someone who enjoys variety, likes keeping things running smoothly and wants to work somewhere that feels professional, welcoming, and enjoyable to be a part of.

You'll be supporting the day-to-day coordination of the business, helping customers, engineers and the wider team stay organised and on track.

What you'll be doing:

• Coordinating appointments, booking and engineer diaries
• Speaking with customers by phone and email
• Updating job details and maintaining accurate records
• Preparing paperwork, reports and general documentation
• Liaising with engineers and internal teams
• Following up on outstanding information and appointments
• Supporting with quotes, invoices and job administration
• Handling general office and customer enquiries
• Helping prioritise urgent jobs and changing schedules
• Providing day-to-day administrative support across the business

About you:

We're looking for someone who is organised, proactive, and good with people.

Ideally you'll have:

• Previous administration or coordination experience
• Strong coordination skills
• Confidence speaking with customers and colleagues
• Good attention to detail
• Strong organisational and time‑management skills
• A comfortable working knowledge of Microsoft Office
• The ability to juggle different tasks and priorities
• A positive, helpful and team‑focused attitude

Experience within heating, engineering, construction, or a service-based business would be useful, but it's not essential.

Why consider it:

This isn't just another admin job - you'll be joining a super friendly, supportive, and professional team where people genuinely enjoy working together.

You’ll benefit from:

• £28,000-£30,000 salary
• Stability and routine, with Monday-Friday, 9:00-17:00 schedule within an established business
• Friendly and supportive colleagues
• A relaxed but professional working environment
• Plenty of variety in your day

If you're organised, upbeat and looking for an admin role where you'll feel genuinely involved and appreciated, this could be a great next move.

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Reference: LC