Administrative Coordinator

Newbury College; Newbury; On-site; GBP 23,000 - 28,000; Part time

Benefits offered by this job

Local Government Pension Scheme

On-site gym

Employee Assistance Scheme

Staff discounts

25 days holiday pro rata

Job summary

Newbury College seeks an Administrative Coordinator to support college projects, governance and policy administration. You will coordinate activities, prepare and manage documentation, support meetings and take minutes, ensuring records are accurate, current and accessible.

Reporting to the Executive Director – Standards and Projects (EDSP), you will work with Senior Leadership to manage a varied workload with confidentiality and attention to detail, in a 30-hour-per-week role at the Newbury

Qualifications

• Experience in administration or coordination.
• Proven ability to produce accurate documentation and records.
• Confidentiality and handling sensitive information.

Responsibilities

• Support the Executive Director – Standards and Projects with project coordination.
• Coordinate meetings, prepare agendas and papers, and take accurate minutes.
• Support governance activities including Board/committee administration.
• Assist with policy coordination, version control and publishing.
• Maintain and version control college policies and related records.

Skills

Organisational skills

Attention to detail

Stakeholder communication

Microsoft Word

Microsoft Excel

Meeting minutes

Initiative

Education

Level 2 English & Maths

Tools

Word

Excel

Job description

CollegeLocationNewbury, BerkshireContract TypePermanentHoursPart TimeSalary£23,080 Actual / £28,465 FTEPosted23rd September 2026Expires4th October 2026 11:59 PMStart DateAs Soon As PossibleJob ID1575825Administrative Coordinator• Salary: £23,080 Actual / £28,465 FTE• Hours: 30 hours per week / 52 weeks per year• Location: Newbury College Campus• Closing date: 4th October 2026This is an exciting opportunity to join Newbury College as an Administrative Coordinator, providing high-quality support across college projects, policies and governance. Working closely with the Executive and Senior Leadership teams, you will coordinate project activities, prepare and manage key documentation, support meetings and take accurate minutes, while ensuring policies and records remain organised, current and accessible. This role would suit an experienced administrator or co-ordinator who is highly organised, confident working with senior colleagues and comfortable managing a varied workload where accuracy, confidentiality and attention to detail are essential.You will be an experienced administration professional with excellent organisational skills, strong attention to detail and the confidence to build effective working relationships with a range of colleagues and stakeholders. You will be proactive, able to use your initiative and comfortable managing competing priorities and deadlines. Strong Microsoft Word and Excel skills are essential, alongside experience of producing accurate documentation and records.Reporting to the Executive Director – Standards and Projects (EDSP), your key areas of responsibility will include:• Supporting the EDSP with the coordination of college projects, including preparing, maintaining and distributing project documentation and ensuring information is effectively shared with relevant stakeholders• Providing a secretariat function for agreed projects, including coordinating meetings, preparing agendas and papers, arranging meeting logistics and taking accurate minutes• Supporting procurement and due diligence processes and assisting the Senior Leadership Team with the coordination and reporting of projects.• Supporting College governance arrangements, including Board and committee administration, preparation and circulation of papers and minute taking when required.• Coordinating College policies, ensuring they are kept up to date, appropriately version controlled, approved and published, while supporting authors to produce accurate, high-quality policies.If you would like to have an informal conversation prior to applying, please contact recruitment @newbury-college.ac.uk to arrange a team’s/phone conversation with the hiring manager.About Newbury College and University Centre Newbury:We are a dynamic further and higher education institution located in the heart of West Berkshire, recognised for our forward-thinking approach and commitment to student success. Our campus is a hub of creativity and innovation, and our mission is \"creating opportunities to transform lives\", which we achieve through unparalleled support for our students and ongoing professional development for our staff. By joining us, you will be part of a team dedicated to making a significant impact in the community.What we offer:Financial Benefits:• Competitive salary reflective of experience and commitment to educational excellence• Local Government Pension SchemeHealth and Wellness:• Occupational Sick Pay Scheme• Occupational Maternity Pay Scheme• On-site gym membership at an annual fee of £20• Wellbeing support through an Employee Assistance Scheme and other activities and facilities• Staff Summer EventProfessional Development:• Development opportunities through workshops, training, and courses• Professional development tailored to further qualifications and career advancementWork-Life Balance:• 25 days of holiday pro rata (plus bank holidays)• Flexible working options to ensure a healthy balance between professional and personal lifeCampus Amenities and Discounts:• Free onsite parking• Access to a corporate discount scheme• Discounts on hair and beauty treatments at the Newbury College salon• Good value food and drink at the Street Café• Discounted childcare at the on-site nursery for staff (operated by a third party)Criteria:• Experience working in an administration or co-ordination role• Experience taking accurate minutes in meetings• Strong Microsoft Word and Excel skills• Experience co-ordinating activities, meetings or projects within a business environment• Excellent organisation and record-keeping skills• Strong attention to detail and the ability to produce high-quality documentation• The ability to prioritise and manage a varied workload effectively• Strong communication skills and confidence working with a range of colleagues and stakeholders• The ability to use initiative, meet deadlines and maintain confidentiality• Level 2 English and MathsWe understand that no candidate will perfectly match every qualification or criterion listed. If your experience differs from what we've outlined but you believe you can contribute to this role, we encourage you to apply!If you're interested in this position, please apply below or send your CV to recruitment @newbury-college.ac.uk as an expression of interest. Please note that applications must be submitted through our website.