Administrative Coordinator

Icon - Global Mobility; Crowborough; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in Human Resources Services is looking for a proactive and highly organized Administrative Coordinator to support the Quality and Supply Chain, Marketing, and Sales departments. This role is crucial for ensuring effective communication, maintaining workflows, and executing various administrative tasks. Applicants should have at least 2 years of relevant experience and strong skills in Microsoft Office and communication.

Qualifications

• Minimum 2 years’ experience in an administrative or coordinator role.
• Excellent organisational and multitasking skills.
• High level of accuracy and attention to detail.

Responsibilities

• Serve as central administrative point for multiple departments.
• Manage shared calendars, coordinate meetings, and take minutes.
• Assist with documentation for audits and supplier research.

Skills

Organisational skills

Multitasking

Communication

Attention to detail

Education

2 years’ experience in an administrative role

Tools

Microsoft Office

CRM systems

Job description

Direct message the job poster from Icon - Global Mobility

Although the Head Office is located in Crowborough we are also open to applications from remote workers in the Beds, Bucks and Herts areas.

We are seeking a proactive and highly organised Administrative Coordinator to support our Quality and Supply Chain, Marketing, and Sales departments. Sitting at the intersection of these key business functions, this role acts as a vital link ensuring seamless communication, streamlined workflows, and timely execution of projects and administrative tasks.

Responsibilities

• Serve as the central administrative point between the Quality and Supply Chain Director, Marketing, and Sales team.
• Manage shared calendars, coordinate meetings, take minutes where required, and ensure follow ups are completed.
• Support maintenance of CRM systems.
• Help prepare documentation for audits or assessments, including compiling reports.
• Assist with researching new suppliers, including gathering documents, coordinating background checks.
• Contribute to sustainability initiatives by supporting data collection, monitoring, and reporting.

Person specification

• Minimum 2 years’ experience in an administrative or coordinator role.
• Excellent organisational and multitasking skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience supporting teams in supply chain, marketing, or sales environments.
• Familiarity with CRMs or project management tools (e.g., Monday.com).

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Human Resources Services

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