Administrative Coordinator

Vysiion Limited; Chippenham; On-site; GBP 25,000 - 34,000; Full time

Job summary

Vysiion Limited in the United Kingdom is seeking a proactive project coordination assistant to support field service teams and delivery managers across diverse projects. You will help define objectives, coordinate resources, manage documentation, and ensure timely delivery while maintaining quality and safety standards.

The role offers varied projects, a collaborative culture, and opportunities for professional development.

Qualifications

• Experience in a coordination role with a proven track record of delivering projects.
• Strong proficiency with M365 tools, especially Excel.
• Professional and courteous manner in a business environment.

Responsibilities

• Assist with development of project plans including objectives, scope, H&S documentation and timelines.
• Coordinate and distribute job packs and provide admin support to Field Service Team & delivery managers.
• Coordinate resources (personnel, equipment, materials, accommodation, fleet) for efficient project execution.
• Electronic filing of internal and customer documentation, including from site.
• Procurement of materials and liaising with suppliers; goods receipting and records.
• Coordinate change management activities to ensure timely delivery and realized benefits.
• Update action logs, take minutes, prepare documentation and arrange meetings.
• Assess risks and issues and support effective mitigation and contingency measures.
• Contribute to monthly consolidation of project financial reports and explore reporting improvements.

Skills

Coordination

Excel

Professionalism

Communication

Tools

M365

Job description

Vysiion offer an exciting and progressive work environment for those that want to join a technical service-based business, with focus on exceptional customer engagement and support. From trainee to qualified and experienced engineers, sales people, and operational support staff, Vysiion offers fantastic career opportunities for those excited by technology and the challenge of a fast-paced work environment. The culture at Vysiion is one that is positive, open, inclusive, and progressive. Staff have respect and loyalty, are passionate about all we do, and proud of what we achieve.

Your new role:

• Assisting with the development of project plans, including defining objectives, scope, H&S documentation and timelines.
• Assist with the preparation, coordination & distribution of job packs (Technical Support will provided).
• Providing administrative and logistical support to the Field Service Team & delivery managers.
• Coordinating resources (personnel, equipment, materials, accommodation bookings & fleet) to ensure efficient project execution.
• Electronic filing of documentation internally and customer (including from site)
• Procurement of materials and liaising with suppliers as required. Responsible for goods receipting of all materials and maintaining records accordingly.
• Co-ordinate change management activities to ensure timely delivery allowing benefits to be realised at earliest opportunity.
• Update action logs, take minutes, prepare documentation and arrange meetings.
• Assess risks and issues, work with teams to explore, develop and deliver effective mitigation and contingency countermeasures.
• Responsible for the monthly consolidation of project financial reports and explore new reporting and performance measures to underpin decision making.

What you’ll need to succeed:

• Experience of a coordination role with a strong desire and energy to succeed in establishing and maintaining a stable project delivery.
• Coherent in the use of M365 tools, particularly Excel.
• Professional and courteous manner.

What we offer:

• Involved in varied projects that make a positive impact on critical services on a local and national level
• Vibrant company culture with a wide range of events and social activities throughout the year
• Range of employee initiatives on offer including the green team, DE&I society, employee forum, women’s network and culture club
• Dedicated Learning and Development team and access to a range of training, courses and certification support
• Comprehensive benefits including, birthday leave, charity leave, vitality health cover and holiday purchase scheme to gain an extra 5 days leave