Administrative Asst - Marketing (.75)

Western Technical College; Street; Hybrid; Part time

Job summary

Western Technical College seeks a Marketing Administrative Assistant to provide essential administrative support. This hybrid position involves interacting with visitors, managing office functions, and assisting with marketing initiatives. The ideal candidate values diversity and is committed to student success.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Spending Options

Retirement Plans

Paid Leave

Qualifications

• Minimum 2 years of occupational experience in related field.
• Proficiency with MS Office applications.

Responsibilities

• Provide advanced administrative support for Marketing and Communications.
• Greet visitors and respond to inquiries.
• Process invoices and monitor budget reports.

Skills

Proficiency with MS Excel

Proficiency with MS Word

Proficiency with Outlook

Proficiency with PowerPoint

Education

Associate degree in related field

Education combined with appropriate occupational experience in related field totaling 2 yrs

Occupational experience in related field totaling 2 yrs

Job description

Position Summary

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. We are looking for individuals who are passionate about helping others learn, dedicated to serving students, and committed to the principles of equity and social justice. Western believes that serving the full breadth of our student and co-worker populations requires cultural competency and enthusiasm for diversity of all kinds. We recognize the intersectional nature of discrimination and are committed to counteracting these biases and eliminating the effects they have had on our students, co-workers, and communities. If you are a motivated individual who can contribute to excellence in teaching, learning, social justice and equity, please consider this employment opportunity at Western.

Summary of Position: The Marketing Administrative Assistant provides advanced administrative and office support activities for Marketing, Communications, & Legislative Advocacy to facilitate the efficient operation of the department. This position serves as the initial contact for the department, welcoming and assisting visitors in person while providing clerical support.

This is a 30 hour/week position and would be hybrid eligible working 1 day from home after the training period.

Essential Functions

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Administrative Support - Supporting Action/Task May Include:

• Greet walk-in visitors and respond to general Marketing, Communications, and Legislative inquiries.
• Order and maintain inventory of office supplies.
• Coordinate delivery/pick up of name badges and business cards.
• Set up and monitor online events or meetings.
• Assist with graduation and other in-person events.
• Proofread policies and various marketing and communications materials.
• Create staff and student e-newsletters and electronic student event postings.
• Maintain promotional item inventory and ordering/delivering items for other areas.
• Create and maintain branded Canva templates and PowerPoint presentations.
• Assist with coordination of Marketing photo/video shoots, working with staff or vendors as needed.

6. Basic Reporting & Bookkeeping - Supporting Action/Task May Include:

• Process invoices, collect bids, and follow Purchase Order processes using Chrome River.
• Monitor monthly and annual budget reports.
• Generate Google Analytics and other data reports for analysis and trend identification
• Provide support for purchasing card and travel reconciliations.

Qualifications

Minimum Qualifications:

• Associate degree in related field OR
• Education combined with appropriate occupational experience in related field totaling 2 yrs OR
• Occupational experience in related field totaling 2 yrs
• Proficiency with MS Excel, Word, Outlook, and PowerPoint

Preferred Qualifications:

• 2 years' experience in related area

Special Instructions/About Western

This position reports to: Director - Marketing, Communications and Legislative Advocacy

Starting annual/hourly salary range based on education and experience: $20.31 - $25.54

This position includes Health, Dental, Vision, and Life Insurance, flex spending options, and supplemental insurance options like Accident, Critical Illness, Pet Insurance, and 529 plans. Retirement plans cover WRS, 457, and 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Leave Donation, and Military Leave.

This is a 30 hour/week position and would be hybrid eligible working 1 day from home after the training period.

Applicant review will begin: Monday, June 2, 2025

Start Date of: July 2025

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at [phone].

Non-Discrimination Notice
Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:
John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711