Administrative Assistant

Center For Family Life in Sunset Park; Street; On-site; Part time

Job summary

A community-focused organization is seeking a part-time Administrative Assistant to support various programs. The role involves data entry, managing participant documents, and general office tasks. Ideal candidates will have strong organizational skills and a customer service background, with bilingual abilities preferred.

Qualifications

• At least one year of office-related experience required.
• Bilingual in Spanish or Chinese preferred.

Responsibilities

• Review participant intake documents and enroll participants.
• Transfer data from paper formats into computer files.
• Perform general office duties including answering phones.

Skills

Data Entry

Attention to Detail

Organizational Skills

Customer Service

Bilingual in Spanish or Chinese

Education

High School or Equivalency Diploma

Bachelor’s Degree

Tools

MS Office Word

Excel

Job description

Description

JOB TITLE: Administrative Assistant

DEPARTMENT: Administration

EXEMPTION: Non-Exempt

REPORTS TO: Director of Data Systems & Analytics

SUPERVISES: N/A

Center for Family Life (CFL) is seeking an administrative assistant to provide essential multi-faceted support to CFL’s family, youth, employment, and community service programs.

Job Description:

Responsibilities may include, but are not limited to:

• Review participant intake documents
• Enroll participants and enter attendance into online databases
• Check participant folders and staff folders for accuracy
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
• Type in data provided directly from program participants
• Create spreadsheets with large numbers of figures without mistakes
• Verify data by comparing it to source documents
• Update existing data
• Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organize paperwork after entering data to ensure it is not lost
• Help to assign tasks and oversee office interns
• Perform general office duties: answer multi-line phone, check voicemails, file documents, etc.

Skills Required:

• Proven experience in data entry
• Fast typing skills; Knowledge of touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• Great attention to detail and excellent organizational skills

Qualifications:

• High School or Equivalency Diploma required
• Bachelor’s Degree, preferred
• Years of Experience: At least one year of office-related experience required
• Bilingual in Spanish or Chinese preferred

Other requirements:

• Is highly dependable
• Has a flexible personality, ready to switch tasks when asked
• Is able to effectively communicate with teenagers, parents, and outside agency staff
• Enjoys working in a friendly, exciting and fast-paced environment
• Is able to present themselves professionally at all times and demonstrate appropriate boundaries with teens, parents, coworkers, and outside agency staff

Anticipated Start Date: 07/01/2025

This is a part-time position at 15 hours per week. The hourly range is $16.50 - $20.00 per hour.