Administrative Assistant (UG Studies)

Corehr; Oxford; On-site; GBP 28,437 - 32,108; Part time

Benefits offered by this job

Excellent pension scheme

38 days annual leave (pro-rata)

Childcare services

Family leave schemes

Travel discounts (bus/Season Ticket)

Club memberships

Job summary

The Department of Computer Science at the University of Oxford is seeking a part-time Administrative Assistant to support undergraduate teaching and assessment administration. The post reports to the Academic Administrative Officer and serves as the first point of contact for queries from academic staff and students.

The role supports delivery of teaching and assessment for undergraduates, handling routine policies and procedures and helping manage workload across busy periods.

Qualifications

• Provide support for the delivery of teaching and assessment for undergraduates.
• Serve as the first point of contact for undergraduate academic administration queries and staff.

Responsibilities

• Support undergraduate teaching and assessment administration for the Department.
• Advise on routine departmental and University policies and procedures.
• Assist with workload distribution during busy periods.

Job description

Computer Science - Wolfson Building, Parks Road, Oxford, OX1 3QD

About the Role

The Department of Computer Science, University of Oxford, is seeking a part-time Administrative Assistant, reporting to the Academic Administrative Officer. The post supports academic administration for the Department’s undergraduate and full-time taught students, primarily in the area of administration of undergraduate courses.

The Department currently hosts three undergraduate degrees and one full time master’s degree (MSc in Advanced Computer Science). The undergraduate degrees combined have an intake of around 130 per year, and the MSc an intake of around 70 students. Academic administration for these courses is undertaken by a small team, each with their primary responsibilities, but members of the team support each other to ensure that there is a good workload distribution at busy times of the year. The primary role of the Administrative Assistant is to provide support for the delivery of teaching and assessment for undergraduates.

The post holder will be the first point of contact for academic staff and students for undergraduate academic administration queries. This will include providing advice on routine departmental and University policies and procedures.

About Us

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Department of Computer Science at Oxford is renowned for pioneering research and teaching across diverse fields, consistently ranking among the best in the world. Our commitment to innovation drives us to tackle complex technological and societal challenges.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave (pro-rata for part time jobs)
• A comprehensive range of childcare services
• Family leave schemes
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

Diversity

Committed to equality and valuing diversity.

Application Process

You will be required to upload a supporting statement and an up-to-date CV as part of your online application.

Your supporting statement should clearly demonstrate how you meet each of the essential selection criteria listed in the job description. Applications that do not include a supporting statement and CV, or fail to address the criteria in sufficient detail, will not be considered.

While we recognise the value of AI tools in supporting application preparation, applications should reflect your own experience, achievements and understanding of the role.

Applications that appear generic or fail to demonstrate personal insight may not be progressed.

The closing date for applications is midday on 28 August 2026. Interviews are expected to be held in September.

Salary (£) : Grade 4: £28,437 - £32,108 (with a discretionary range to £34,732) per annum (pro-rata), inclusive of a pensionable Oxford University Weighting