Administrative Assistant (Trips, Visits & Events)

Ashton Park School; West of England; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

CPD opportunities

Opportunities to work with experienced

Excellent Pension Scheme (Teachers &LG

Employee Assistance Programme

Fitness centre access and gym discount

Free on-site parking

Cycle to Work Scheme

Free Eye Tests

Career development within the Trust

Flexible Family Friendly Policies

Job summary

Ashton Park School, part of Excalibur Academies Trust, is seeking an organised administrator to coordinate school trips, visits and events and to provide day-to-day office support. The role requires strong IT skills, confidentiality and the ability to prioritise various tasks in a busy school environment.

You will work with staff, parents and carers to ensure smooth operations, manage bookings and communications, and offer first aid support when needed.

Qualifications

• Excellent organisational and communication skills.
• Strong attention to detail and ability to manage competing priorities.
• Ability to maintain confidentiality and accuracy.
• Flexibility to provide general office cover and First Aid support.

Responsibilities

• Coordinate school trips, visits and events, including bookings and payments.
• Manage risk assessments, parental consent and communications.
• Prepare budgets and monitor expenses for activities.
• Provide general office admin support and cover.
• Provide First Aid support when required.

Skills

Organisational skills

Communication skills

Attention to detail

IT skills

Job description

About Ashton Park School

'The new school leadership team has been mindful of staff workload and well-being when introducing rapid change.' - Ofsted Lead Inspector

This is an exciting time to join Ashton Park School and Sixth Form as we continue to embed our vision of being valued in our community, for our passion for learning and commitment to excellence within a caring atmosphere built on mutual respect and celebration of success. Following our Ofsted inspection, the school was judged to be Good in all areas.

Ashton Park is an inclusive and oversubscribed school of over 1,200 students, set within the beautiful grounds of the Ashton Court Estate in Bristol. We are proud of our strong community, dedicated staff and the extensive opportunities available to our students.

As part of Excalibur Academies Trust, we benefit from shared expertise and strong governance, whilst maintaining our own unique identity, values and deep community focus.

The Role

The successful candidate will coordinate school trips, educational visits, and events, managing bookings, risk assessments, parental consent, payments, budgets, and communications with parents and carers. They will also provide general administrative support to ensure the smooth day-to-day running of the school office.

The ideal candidate will have excellent organisational and communication skills, strong attention to detail, good IT skills, and the ability to manage competing priorities while maintaining confidentiality and accuracy. Flexibility to provide general office cover and First Aid support is also required.

If you are enthusiastic, efficient, and enjoy supporting a busy school environment, we would love to hear from you!

Please see the attached Job Description for full details of the responsibilities and expectations of this role.

Please check the Person Specification for the qualifications that are listed as Essential for this role. You will be required to show these qualifications if you are successful.

Benefits

• Support on Continuous Professional Development (CPD)
• Opportunities to work alongside experienced teachers and leaders
• Eager and motivated students
• Excellent Pension Scheme (Teachers & LGPS for support and Shared Services staff)
• Employee Assistance Programme
• Ashton Park Fitness Centre offers and discounted gym membership at Ashton Park Sports Centre
• Free on-site parking & Cycle to Work Scheme
• Free Eye Tests
• Career development opportunities within school and across the Trust
• Flexible Family Friendly Policies

Note: Applicants will be considered as received. Should a suitable candidate be identified, we may close the vacancy early.