Administrative Assistant to SCN

NHS National Services Scotland; Irvine; On-site; GBP 20,000 - 23,000; Full time

Job summary

An exciting opportunity has arisen for an Administrative Assistant to the Senior Charge Nurse (SCN) based at Ayrshire Central Hospital. This permanent post offers 36 hours per week (Post 1) or 30 hours per week (Post 2) with standard daytime hours.

You will provide comprehensive administrative support, be the first point of contact for the SCN, manage databases, and handle confidential information in a busy in-patient setting. A driving licence is desirable.

Qualifications

• Educated to SVQ Level II in Business Administration/IT or equivalent clerical experience.
• Excellent administrative and computer skills with practical database knowledge.
• Working knowledge of Microsoft Office packages (Outlook/Word/Excel/PowerPoint and Teams) and a recognised IT qualification.
• Excellent time management and communication skills, both written and verbal, with ability to handle confidential/sensitive information per GDPR.
• Full UK Driving Licence is desirable as you may travel across sites.

Responsibilities

• You will provide a comprehensive administrative support and be the first point of contact on behalf of the Senior Charge Nurses within an in-patient hospital setting.

Skills

MS Office

Time management

Communication skills

Confidentiality

GDPR knowledge

Clerical experience

Education

SVQ Level II in Business Administration/IT or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

NHS Scotland:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

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Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.

Position:

An exciting opportunity has arisen for an Administrative Assistant to SCN based at Ayrshire Central Hospital. This post is offered on a permanent basis.

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

Hours:

Post 1 - 36 hours per week.

Post 2 - 30 hours per week.

Post 1 - 36.0 per week, working Monday to Thursday, 9.00 am to 5.00 pm and Friday 9.00 am to 3.30 pm.

Post 2 - 30.0 per week, working Monday to Friday, 9.00 am to 3.30 pm.

What you will do:

You will provide a comprehensive administrative support and be the first point of contact on behalf of the Senior Charge Nurses within an in-patient hospital setting.

Knowledge, training and/or experience required for this post:

You will be educated to SVQ Level II in Business Administration/IT or have equivalent clerical experience. You will have excellent administrative and accredited computer skills with practical experience and knowledge of database creation and maintenance. You will have a working knowledge and a high level of competence of Microsoft Office Packages (i.e.Outlook/Word/Excel/PowerPoint and Teams) and also possess a recognised IT qualification. Excellent time management and communication skills, both written and verbal are essential as well as a high degree of interpersonal skills with the ability to deal with highly confidential/sensitive issues in an appropriate manner. You must have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR). The ability to work unsupervised whilst using your own initiative as well as being able to work effectively and efficiently as part of a team is essential. You must also be able to work to challenging timescales by organising and prioritising your workload and have the flexibility to change and last-minute demands.

Full UK Driving Licence is desirable as you may be required to travel across various sites/bases within Ayrshire & Arran.

If you would like to find out more about the role, please contact Katy Stewart, Referral & Appointment Booking Co-ordinator, [phone] or email: [e-mail].

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.