Administrative Assistant – Sofia, BG

Xtravirt Ltd; Leatherhead; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

25 days annual leave

Private and comprehensive health insur

Death in service benefit (EUR 90,000)

Company funded Multisport card

Employee package review every six (6)

€200 equipment fund for home office

Internet and mobile monthly allowance

Job summary

Xtravirt Ltd, a UK leader in private cloud consulting, is seeking an Administrative Assistant to support finance, office management, and operations from our Sofia delivery centre. The role blends accounts administration with general administrative duties and requires precise record-keeping and a proactive approach.

You will handle invoices, reconciliations, month-end tasks, and supplier and intercompany processes, while coordinating office activities and ensuring accurate documentation across

Qualifications

• Minimum of 2 years’ experience in accounting, finance, operations, or administration.
• Degree or qualification in Accounting, Finance, Economics, Business Administration, or a related field.
• Strong Microsoft Office skills, particularly Excel.
• Fluent written and verbal English.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and work to deadlines.
• Strong analytical and problem-solving abilities.
• Ability to work independently and take ownership of tasks.
• Professional, positive, and service-oriented approach.
• Adaptability and willingness to learn new systems and processes.

Responsibilities

• Process customer invoices against purchase orders and maintain accurate sales ledger records.
• Reconcile customer accounts and investigate discrepancies where required.
• Manage the accounts receivable ledger, including monitoring outstanding invoices and following up on overdue payments.
• Process supplier invoices and reconcile supplier statements.
• Support month-end financial activities and reporting requirements.
• Assist with maintaining accurate accounting records and documentation.
• Support intercompany transactions and reconciliations where applicable.

Skills

Fluent English

MS Excel

Time management

Attention to detail

Analytical thinking

Independent work

Education

Degree in Accounting/Finance/Economics/Business Administration

Job description

Xtravirt is a UK leader in private cloud consulting and managed services, specialising in VMware Cloud Foundation and VMware-based digital infrastructure. For over 18 years, Xtravirt has supported enterprises across multiple sectors with the design, delivery and ongoing optimisation of secure, scalable and efficient private cloud environments. Recognised as a leading Broadcom partner, Xtravirt is committed to helping organisations accelerate their digital transformation and realise the full value of their cloud investments.

Administrative Assistant - the role, purpose and mission

As part of the continued growth of our Sofia delivery centre, we are looking for an organised, proactive, and detail-oriented Administrative Assistant to support our finance, operational, and office management activities.

This is a varied role that combines administrative support, office coordination, and finance-related responsibilities. You will play an important part in ensuring the smooth day-to-day operation of the office while supporting colleagues, maintaining accurate records, and assisting with financial administration.

If you enjoy working in a fast-paced environment, take pride in being highly organised, and are looking for an opportunity to contribute to a growing international business, we would love to hear from you.

Key responsibilities and core objectives

Finance &accounts administration

• Process customer invoices against purchase orders and maintain accurate sales ledger records.
• Reconcile customer accounts and investigate discrepancies where required.
• Manage the accounts receivable ledger, including monitoring outstanding invoices and following up on overdue payments.
• Process supplier invoices and reconcile supplier statements.
• Support month-end financial activities and reporting requirements.
• Assist with maintaining accurate accounting records and documentation.
• Support intercompany transactions and reconciliations where applicable.

Office & administrative support

• Help ensure the office operates efficiently and effectively on a day-to-day basis.
• Manage the accounts team inbox and ensure enquiries are handled promptly.
• Coordinate office supplies, equipment, facilities, and maintenance requirements.
• Support general administrative duties and document management activities.
• Maintain accurate records and ensure business documentation remains current and organised.
• Prepare reports, presentations, and administrative information as required.
• Assist employees with office-related queries and day-to-day administrative requests.
• Help organise meetings, team events, and internal activities.

Operational & compliance support

• Assist with implementing company policies, procedures, and operational processes.
• Support local operational projects and initiatives.
• Ensure office documentation complies with company policies and local requirements.
• Coordinate documentation with external providers and local authorities when necessary.
• Identify and escalation compliance or operational concerns to the appropriate stakeholders.
• Contribute to maintaining a positive, collaborative, and professional office environment.
• Minimum of 2 years’ experience in accounting, finance, operations, or administration.
• Degree or qualification in Accounting, Finance, Economics, Business Administration, or a related field.
• Strong Microsoft Office skills, particularly Excel.
• Fluent written and verbal English.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and work to deadlines.
• Strong analytical and problem-solving abilities.
• Ability to work independently and take ownership of tasks.
• Professional, positive, and service-oriented approach.
• Adaptability and willingness to learn new systems and processes.

Desirable qualifications and experience

• Experience working within a multinational organisation.
• Knowledge of accounts receivable and accounts payable processes.
• Experience with intercompany transactions and reconciliations.
• Experience supporting month-end close activities and financial reporting processes.
• Familiarity with accounting or ERP systems.

Benefits of working with Xtravirt

• 25 days annual leave per year (excluding public holidays)
• Private and comprehensive health insurance
• Death in service benefit (EUR 90,000 in case of an event)
• Company funded Multisport card
• Employee package review every six (6) months
• €200 equipment fund for home office enhancement, every 2 years
• Internet and mobile monthly allowance (€ 40/ monthly)